Senior Project Coordinator

Job summary

Support Project Managers with planning, scheduling, budgeting, cost control, documentation, and coordination across project stakeholders. Track production and quantities, assist with claims and invoicing, attend site visits and meetings, and support quality, safety, and project turnover processes.

Job details

Our client, a well-established civil construction contractor with a strong and growing presence in Alberta, is seeking a Senior Project Coordinator to support a busy pipeline of projects in the Edmonton region. The company is actively delivering work across commercial, industrial, oil & gas, and residential sectors, with a particular emphasis on piling and deep foundation scopes. Key Responsibilities: Support Project Managers with project planning, execution strategies, scheduling, budgeting, and cost tracking. Assist with preparation and maintenance of execution plans, work plans, and project schedules. Organize and maintain accurate project documentation, including drawings, submittals, RFIs, RFQs, change orders, purchase orders, and document logs. Track daily quantities and production, preparing monthly summaries to support invoicing and cost control. Review subcontractor and supplier progress claims and assist with payment certification. Coordinate with consultants, subcontractors, and suppliers regarding design changes, contract notices, and technical queries. Prepare for, attend, and document project meetings, distributing detailed and accurate meeting minutes. Support cost control and quantity tracking, ensuring alignment with cost codes and internal reporting systems. Assist site supervision with administrative and coordination tasks as required. Conduct regular site visits (typically 1–2 times per week per project) to support field teams and maintain alignment between site and office. Support implementation of project quality management systems and final turnover documentation. Assist with implementation and compliance of corporate Health & Safety programs. Ideal Candidate Requirements: Diploma or degree in Civil Engineering, Construction Management, or a related discipline. Minimum 2 years of experience in a Project Coordinator, Field Engineer, or similar role within civil construction. Experience supporting piling, foundations, or shoring projects (CFA piling, cast-in-place piles, sheet piling). Engineer-in-Training (EIT) designation or working toward professional registration is considered an asset. Strong understanding of construction documentation, cost tracking, and project controls. Proficiency with Excel, Word, MS Teams, and scheduling or construction management software (HCSS, MS Project considered assets). Strong written and verbal communication skills, with the ability to coordinate across multiple stakeholders. Highly organized, detail-oriented, and capable of prioritizing tasks in a deadline-driven environment. Comfortable working both independently and as part of a collaborative project team. Why this Firm? Competitive salary and comprehensive benefits package. RRSP matching program to support long-term financial planning. Ongoing training, mentorship, and career development opportunities. Exposure to diverse civil construction projects across multiple market sectors. Strong project pipeline providing stability and long-term growth potential. Collaborative team culture with a focus on safety, quality, and work-life balance. Interested candidates are encouraged to send their resumes in Word document format to alex.ciotoiu@torustalent.com. Due to the time-sensitive nature of this position, only candidates selected for an interview will be contacted. Torus Talent and our clients are equal-opportunity employers.

What you’ll do

Support Project Managers with planning, scheduling, budgeting, cost control, documentation, and coordination across project stakeholders. Track production and quantities, assist with claims and invoicing, attend site visits and meetings, and support quality, safety, and project turnover processes.

Requirements

A diploma or degree in Civil Engineering, Construction Management, or a related discipline and at least two years of experience in project coordination, field engineering, or a similar civil construction role are required. Experience with piling, foundations, or shoring is sought; strong project controls, documentation, communication, and organizational skills are expected, while EIT status and familiarity with HCSS or MS Project are assets.

Benefits

• Comprehensive Benefits Package • RRSP Matching • Training • Mentorship • Career Development Opportunities • Work-Life Balance

Listed skills

• Microsoft Teams · Preferred
• Budgeting · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Construction Documentation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Planning
• Project Scheduling
• Budgeting
• Cost Tracking
• Construction Documentation
• Project Controls
• Quantity Tracking
• Subcontractor Coordination
• Supplier Coordination
• Stakeholder Communication
• Meeting Coordination
• Quality Management
• Health and Safety Compliance
• Microsoft Excel
• Microsoft Word
• Microsoft Teams

Job areas

• Construction
• Engineering
• Management & Leadership
• Administrative