Administrative Assistant, Indigenous Student Affairs

Required Position

Full-Time Term Appointment until March 31, 2026

Responsibilities

Reporting to the Director Indigenous Sharing and Learning Centre, the successful candidate will:

• Support the Director, ISLC, with research initiatives and preparation of reports and presentations;
• Generate various reports, upon request from the Director, ISLC;
• Prepare budgetary reports and tracks expenses for the Director, ISLC as necessary;
• Book meetings and prepare meeting materials for the Director, ISLC as necessary;
• Prepare honorariums, purchase orders, etc. and reconcile expense statements for the ISLC;
• Provide clerical support to the Administrative Officer of Academic and Indigenous Programs;
• Direct students, staff, faculty and visitors to appropriate personnel/services of the Indigenous Sharing and Learning Centre (ISLC);
• Answer general questions in person, over the telephone and via email for the ISLC;
• Update and maintain student forms, documents, letters, emails, etc;
• Order supplies, onboard new employees, ensure reception area is tidy and presentable;
• Other duties as assigned.

Qualifications

• Secondary School diploma or two (2) years of Community College in the related field;
• Three (3) to five (5) of related experience in office administration, preferably including two (2) to three (3) years in a post-secondary environment;
• Two to three years relevant experience with First Nation, Métis and Inuit (FNMI) communities;
• Knowledge of FNMI culture and traditions and sensitivity to FNMI issues are essential;
• Excellent communication (verbal and written) and organizational skills essential;
• Knowledge of standard office practices;
• Demonstrated attention to detail;
• Demonstrated ability to prioritize and multitask to meet deadlines;
• Strong analytical and problem-solving skills;
• Ability to handle a high volume of work under pressure;
• Strong interpersonal and customer service skills;
• Solid knowledge of computer software and systems,including Datatel, Microsoft Office,Google docs etc;
• Ability to work independently and as part of a team;
• Knowledge of University policies and procedures;
• Knowledge of an Indigenous language (Anishinaabemowin, Cree, Mitchif) is an asset.

We are seeking a First Nation, Métis or Inuit candidate for this position. Please include your Indigenous affiliation within your application.

The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.

Apply Now

Applications will only be accepted through our online form.

Position No.

Salary $ 52,000.00

Competition ends
Open until a suitable candidate is found