Event Specialist (12-month contract)

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada's Top 100 Employers and one of Canada's Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This position is based out of Vancouver. McCarthy Tétrault employees benefit from a hybrid work environment.

Salary Range: $65,000 - $80,000 annually

The Clients and Markets Events Specialist is responsible for providing high-level strategic event planning and project management for regional and national events hosted virtually and in-person, ensuring alignment with the firm's strategic direction.

As an Event Specialist, you will be:

• Organizing event kick off meetings with key stakeholders and Clients and Markets leads to confirm the strategic objectives, optimum timing, themes and target audiences.
• Working closely with key stakeholders, Clients and Markets leads, CRM and legal assistants to develop targeted guest lists comprised of clients and prospects.
• Managing vendor/supplier relationships and negotiating contracts.
• Researching and selecting venues, ensuring optimal seating and floorplans.
• Establishing and managing budgets, including tracking, coding and submitting all expenses.
• Developing timelines and workback schedules.
• Drafting, coding and circulating invitations.
• Tracking all RSVP's and final attendance.
• Oversight of registration management and onsite hosting team.
• Liaising with internal departments including A/V, Catering, Conference Services.
• Creating program materials.
• Researching and selecting gifts and décor.
• Developing and maintaining detailed and comprehensive event summaries to monitor the health of each program; compiling all details and ensuring a seamless execution.
• Producing detailed and comprehensive event reports (pre and post) tracking attendance, budget, opportunities and successes.
• Providing recommendations for future events: analyzing ROI, scheduling post-mortem meetings with responsible lawyers to discuss "best practices" and "lessons learned".
• Providing key stakeholders and Clients and Markets professionals across the firm with regular event updates.
• Updating the firm's intranet and external website with details of upcoming events. Updating event campaigns in Salesforce on a real-time basis.
• Contributing to Clients and Markets team initiatives and special projects, as required.
• Contributing to national Client Events team initiatives and special projects, as required.

As our ideal candidate, you will distinguish yourself by the following profile:

• Post-secondary education in business, marketing, communications, and/or a diploma in event planning.
• Two to five years' experience in major event planning in corporate, hospitality and/or not-for-profit environments.
• Experience in legal or professional services firms an asset.
• Profession designation an asset.
• Superior organizational skills and ability to handle many projects concurrently.
• Ability to convey professional maturity and a "business oriented" approach.
• Ability to develop strong professional relationships.
• High level of initiative, attention to detail, and excellent follow-up skills.
• Flexibility to work extra hours during peak periods, and regularly outside of normal business hours.
• Bilingualism (French and English) is an asset.
• Experience with Vuture, Pardot, Salesforce or other CRM software an asset.
• Experience with Webinars via Zoom, Teams, etc.

As a member of the McCarthy team, you will have access to:

• Outstanding benefits from day one, including insurance premiums paid by the Firm.
• Competitive compensation including paid overtime.
• A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
• Strong community involvement and a commitment to equity, diversity and inclusion.
• A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.