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Job summary

The Project Coordinator manages the transfer of data between estimating and ERP software while overseeing material sourcing, fabrication, and delivery schedules. They are also responsible for accurate reporting, contract closeouts, and maintaining strong relationships with general contractors and customers.

Job details

JOB SUMMARY A project coordinator is responsible for accurate transfer of data from the estimating software to our ERP software ensuring all costing and selling prices line up between the two software platforms. They ensure that material is ordered, fabricated and delivered to the customer based on the project timelines. Project Coordinators are responsible for accurate reporting through the ERP system as well as closing out contracts at the end of projects. This is all done within the confines of the company's Mission, Vision and Values. JOB RESPONSIBILITIES But not limited to… Duties * Coordinate accurate ordering/sourcing/itemizing of materials for project in a timely manner; be aware of general contractor’s schedule and achieve lowest cost freight * Create accurate shop orders based on approved shop drawings * Coordinate quality checks on all product before it is turned over to customer * Manage on-time scheduling shipping of materials for project; outsource outbound freight * Process purchase order acknowledgements in a timely fashion * Coordinate with accounting to ensure prompt billings and ensure accuracy with contract and change orders issued * Participate in project postmortems and identify successful and unsuccessful processes within the project. * Provide exceptional customer service; build relationships with industry members * Communicate with general contractor as it relates to product delivery * Other duties as assigned KNOWLEDGE, SKILLS, AND ABILITIES * High level attention to detail * Ability to adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities * Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial * Strong written and oral communication skills * Strong interpersonal skills * High level of commitment and accountability to get the job done * Goal and result oriented * Strong mathematical aptitude * Bilingual (English/French) is required. EDUCATION AND EXPERIENCE REQUIRED * Extensive company training provided * DHI courses, designation is an asset * College diploma in related field or equivalent work-related experience preferred * Proficient computer skills in MS Office (Excel, Word, Outlook)

What you’ll do

The Project Coordinator manages the transfer of data between estimating and ERP software while overseeing material sourcing, fabrication, and delivery schedules. They are also responsible for accurate reporting, contract closeouts, and maintaining strong relationships with general contractors and customers.

Requirements

Candidates should have a college diploma in a related field or equivalent experience, along with strong mathematical and communication skills. Proficiency in MS Office and bilingualism in English and French are required for this role.

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Quality Control · Preferred
• MS-Office · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data transfer
• ERP software
• Material sourcing
• Project scheduling
• Shop order creation
• Quality control
• Freight management
• Purchase order processing
• Customer service
• Attention to detail
• Problem-solving
• Communication
• Interpersonal skills
• Mathematical aptitude
• Bilingual (English/French)
• MS Office
• Problem Solving
• Prioritization
• Microsoft Excel
• Detail Oriented
• Microsoft Outlook
• Microsoft Office
• Enterprise Resource Planning
• Accountability
• Interpersonal Communications
• Customer Service
• Mathematics
• Computer Literacy
• Verbal Communication Skills
• Scheduling
• Accounting
• Change Orders
• Shop Drawing
• Bilingual (French/English)
• Computing Platforms
• Selling Techniques
• Product Delivery

Job areas

• Construction
• Manufacturing
• Logistics
• Administrative
• Customer Service & Support
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists