Construction Operations Administrator / Coordinator

About Our Client

Our client provides workforce and project support solutions for the construction industry, supporting residential, commercial, institutional, mixed-use, and multi-family projects.

They are a growing, team-oriented company focused on quality, problem-solving, strong relationships, and exceptional service. We value honesty, respect, communication, accountability, and creating opportunities for growth.

Values

Honesty – Clear communication and trust Respect – For our clients, team, and work Quality – Excellence in everything we do Diversity – Creating opportunity through inclusion

About the Role

Our client is seeking a motivated and highly organized Construction Operations Administrator / Coordinator to support our day-to-day construction operations.

This role works closely with clients, field teams, Field Supervisors, and internal departments including Operations, Finance, HR, and Leadership to support communication, scheduling, documentation, systems, and project coordination.

This is an excellent opportunity for someone looking to build a career in construction operations within a growing company, with opportunities for increased responsibility over time.

We are looking for someone who is organized, proactive, accountable, solutions-oriented, and detail-oriented, with strong follow-through and communication skills.

This role operates in a fast-paced construction environment where priorities may shift. Flexibility, initiative, professionalism, and strong communication are essential.

The ideal candidate enjoys problem-solving, takes ownership of responsibilities, communicates effectively, asks questions when clarity is needed, and wants to grow alongside a supportive team.

Key Responsibilities

Client Communication & Coordination

Maintain professional communication with clients through required channels Coordinate information flow between clients and internal teams Respond to inquiries and ensure appropriate follow-up Support positive client relationships through clear, professional, and timely communication

Project Coordination & Operational Support

Maintain accurate project records and documentation Track deadlines, milestones, action items, and follow-ups Assist with scheduling, calendar coordination, and internal reporting Support workflow coordination alongside Field Supervisors and operations teams Identify operational challenges and escalate issues appropriately Help ensure strong communication and alignment between field and office operations Collaborate with Operations, HR, Finance, and Leadership to support staffing coordination, documentation, reporting, approvals, and administrative processes

Systems, Software & Administrative Support

Maintain and update internal systems, records, and procedures Support project management software and ensure data accuracy Assist with inventory tracking and related documentation Help improve administrative efficiency and operational organization

Documentation & Compliance

Collect, organize, and maintain project documentation Track safety paperwork, certifications, and training records Support compliance with company policies, procedures, and SOPs

Initiative, Ownership & Continuous Improvement

Take ownership of assigned responsibilities and ensure timely completion Maintain strong follow-through with minimal reminders Identify communication gaps or process inefficiencies and recommend practical improvements Contribute to a proactive, solutions-oriented, and team-focused culture

What Success Looks Like in This Role

Staying organized and keeping project information accurate and up to date Following through on tasks accurately and on time with minimal reminders Communicating professionally with clients and internal teams Identifying issues early, asking questions, and helping improve workflows

Qualifications, Education & Experience

Diploma or Bachelor’s degree in Business, Construction Management, Project Management, or a related field preferred 1–2 years of relevant experience preferred (co-op or internship experience considered an asset) Experience in construction, trades, administration, project coordination, or customer service is an asset Experience working in a fast-paced environment with changing priorities is considered an asset

Skills & Attributes

Strong organizational and administrative skills Excellent written and verbal communication skills Strong customer service orientation High attention to detail and accuracy Strong time management and multitasking abilities Ability to work collaboratively across teams and departments Proactive, accountable, and solutions-oriented mindset Strong follow-through and ability to manage responsibilities from start to completion Ability to prioritize and adapt in a fast-paced, project-driven environment Comfortable following systems, SOPs, and company processes Comfortable asking questions, clarifying information, and escalating concerns rather than making assumptions Experience with Google Workspace, scheduling systems, project management software, CRMs, or related systems is an asset Valid driver’s licence and ability to travel between project sites

What They Offer

Salary: $45,000–$55,000 per year, depending on experience, qualifications, and demonstrated capabilities Extended health, dental, disability, and vision benefits Paid time off Company events and team culture initiatives Hands-on exposure to construction operations and project coordination Opportunity for growth into increased operational responsibility and project coordination within a growing construction company

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees.

About Us

Objective Recruiting is a new start-up that supports small and medium-sized businesses with objective, operator-grade hiring. It’s not who you know, but what you know.

We run a transparent, data-driven recruitment process that empowers key decision-makers to hire with facts — not feelings, ensuring company and candidate achieve a durable, mutually productive fit.

We’re building a geographically diverse, remote team of analytical professionals to transform the traditional recruitment model from an opaque, biased and subjective evaluation of fit into one rooted in transparency, merit, and objective best-fit between client and candidate.

For insights into how we operate check out our website: https://objectiverecruiting.ca