Job Description – Construction Proposal Administrator

Reports To

Director of Projects

Summary

Working with a multi-departmental team, the Construction Proposal Administrator is responsible for managing the development of sales proposals for high needs projects utilizing a solution oriented, collaborative approach. This position manages the proposal development process from concept to completion; supports special projects and will be a key contributor to Norseman’s sales initiatives

Competencies

• Accountability • Problem Solving
• Analytical Thinking • Interpersonal Skills
• Attention to Detail • Communication
• Customer Service Focus • Decision Making
• Ethics and Integrity • Flexibility
• Time Management

Job Duties

• Support the Sales team during the early stages of sales opportunities
• Develop proposal strategies by identifying customer requirements and collaborating with internal stakeholders to deliver tailored solutions
• Manage the end‑to‑end proposal development process, ensuring deadlines are met through effective planning, prioritization, and time management
• Coordinate and facilitate proposal milestone meetings, including strategy sessions, kick‑offs, and reviews
• Compile complete and accurate RFP submissions, including quality documentation, operational plans, and pricing (with support from Quality, Construction, and Supply Chain)
• Ensure proposals reflect Norseman’s capabilities, brand standards, and commitment to quality
• Continuously improve proposal content, messaging, and internal processes
• Respond professionally and promptly to customer questions and inquiries
• Provide administrative support to various departments as required

Working Relationships

• Reports directly to the Director of Projects
• Interfaces directly Engineering, Sales, Logistics, Construction Departments, COO
• External suppliers in partnership with Supply Chain
• External customers in partnership with Sales Department

Requirements

• Values that align with corporate culture: Integrity Matters, Think Like a Customer, Be Quick, But Don’t Hurry, Small Details are Huge, Take Care of Each other
• Post-secondary education or 1-3 years of relevant experience
• Background in construction and knowledge of construction terminology is an asset
• Ability to work under pressure and meet deadlines on multiple simultaneous projects
• Ability to prioritize, multi-task and shift priorities as necessary.
• Accurate and thorough; looks for ways to improve and promote quality.
• Pro-active and self-directed; yet able to work as part of a team.
• Possess strong analytical skills
• Ability to communicate collaboratively with customers and team members.
• Experience in Construction and/or manufacturing
• Proficiency in the following areas: time management, written and verbal communication, problem solving and the use of Excel and Word

Work Conditions

• This is an office position located in the Saskatoon Norseman Structures facility.
• This is a salaried position with a normal 40-hour workweek.
• Office setting, Monday through Friday, 8:00am – 5:00pm; occasional overtime may be required. Flexibility in work schedule may be arranged.