Requisition #: 26-0036

Location: Waterloo

Department: Conestoga Entrepreneurship Collective

Payband: 09

Payband Range: $76,029.00 - $95,038.00

Hours/Week: 37.5

Posting Date: Monday, March 23, 2026

Closing Date: Wednesday, April 1, 2026 at 11:59 PM EST

Vacancy Type: Administration - Full-time Temporary Contract

Position Summary

Full-Time Administration Contract, replacement position (May 25, 2026 – September 24, 2027)

As a key member of the Conestoga Entrepreneurship Collective (CEC), the Project Coordinator will lead the planning, execution, and evaluation of strategic and special projects that advance the CEC's mission and impact. The Coordinator will work collaboratively within the CEC and across departments, including academic schools, the Centre for Commercialization, Conestoga Research Centres, and other institutional and external partners to deliver high-quality initiatives that support entrepreneurs and expand the CEC’s program offerings, strengthening Conestoga’s entrepreneurial ecosystem.

Successful candidates will be required to conduct work within Ontario and must be available to work on campus as required. It is anticipated that this position will meet the department's needs through a hybrid work arrangement, Monday to Friday, 9:00 a.m. to 5:00 p.m., with three days on-site at Conestoga’s Waterloo campus, located at 108 University Ave. E., or the CEC’s ecosystem location at Catalyst Commons, located at 137 Glasgow Street in Kitchener, and two days remote. This role may require occasional evening and weekend availability to support recruitment activities, events, and program operations.

Responsibilities

Project management

• Lead the end-to-end planning, execution, and evaluation of strategic and special projects within the CEC
• Develop project plans, timelines, budgets, and deliverables in alignment with CEC priorities
• Track progress, identify risks, and implement solutions to ensure timely and successful project completion

Coordination of Centre for Commercialization (C4C) and CEC projects

• Serve as the primary point of contact between the CEC and the C4C
• Coordinate with CEC coaches, C4C experts, and startup founders as needed
• Support the delivery of integrated programming (e.g., Intellectual Property (IP) workshops, mentorship, or one-on-one advisory sessions) for incubator participants
• Support development of case studies or knowledge-sharing outputs from collaborative work
• Monitor project outcomes and collect feedback from participants and stakeholders
• Support the development of final reports, presentations, or success stories that demonstrate the impact of the collaboration

Program development and delivery project support

• Coordinate the design and delivery of new CEC fee-for-service programs and services in collaboration with internal and external partners
• Support the expansion of entrepreneurship programming by working with academic schools and departments to create new programs or adapt and embed offerings within the curriculum

Stakeholder engagement

• Serve as a liaison between the CEC and Conestoga departments, research centres, and external collaborators related to project work
• Build strong relationships with faculty, staff, and community partners to support shared project goals

Administrative oversight

• Coordinate project-related administrative processes, including documentation within the Conestoga Client Relationship Management (CRM) system, purchasing, hiring of student staff or contractors, and vendor coordination
• Ensure compliance with Conestoga policies and budgetary controls

Qualifications

• A four-year degree in business, project management or a related field
• A minimum of three to five years of experience in project or program coordination
• A self-starter with a proactive attitude who can anticipate needs
• Excellent communication skills, both written and verbal
• Possess good interpersonal skills and the ability to maintain and foster cooperative and courteous working relationships with colleagues, peers and supervisors
• Proven organizational skills in managing multiple projects simultaneously and effectively within tightly prescribed timelines, and meeting all criteria
• Strong attention to detail
• Capacity to think and act strategically and to resolve complex problems with good judgement and diplomacy
• Excellent knowledge of Windows, MS Office products, Trello and Slack software

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Conestoga College is a leader in polytechnic education. Our career-focused education, training, and applied research programs prepare students for success, support industry, and workforce needs and promote economic prosperity throughout our region and across Ontario.

We thank all applicants but only those selected for an interview will be contacted. Conestoga College is committed to workplace diversity and provides accommodations to applicants with disabilities throughout the hiring process. If you require accommodation, please contact Human Resources via the Contact page.