Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Student Management, Level B

Job Title

Employer & Alumni Engagement Specialist

Department

Employer and Alumni Engagement | UBC Career Centre

Compensation Range

$6,747.50 - $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

June 1, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

June 10, 2027

This position is for a leave replacement.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Employer & Alumni Engagement (E&AE) Specialist is responsible for researching, initiating, developing, and managing employer and alumni relationships to enhance the career development and employer engagement activity for UBC Vancouver students. The E&AE Specialist works with a team of colleagues within the Career Centre, as well as Alumni UBC to build effective and sustainable employer relationships that position alumni as employers, with the potential of fostering deeper relationships with the University and its students.

In collaboration with campus partners and program stakeholders, the E&AE Specialist strategically manages the delivery of services and support provided to employers who are engaging with and recruiting UBC students and alumni, in order to create effective student-employer and student-alumni experiences. Additionally, the E&AE Specialist consults with the community about employment needs, international on-campus recruitment programs, services and systems for employers and alumni, which are in line with the University's mission; coordinated innovative events designed to assist students or alumni explore careers (fairs, expos, mentorship, and panel discussions) and expand professional networks.

The E&AE Specialist is an active member of professional associations and industry communities and is able to effectively leverage significant industry knowledge and extensive professional networks to cultivate diverse employer and alumni networks with the Career Centre and Alumni UBC, and facilitate meaningful connections for students to the world of work.

Organizational Status
The Career Centre facilitates and enhances student learning through career building enriched educational experiences. The Centre is a central point for all graduate and undergraduate students and employers on the UBC Vancouver campus to meet, connect, network and build relationships, as well as to research and explore career options. The Career Centre provides all UBC students access and connection to workplace learning, mentoring, volunteer and leadership opportunities, and offers career and employment-related services to students, academic departments, employers, and alumni.

Reporting to the Manager, Employer and Alumni Engagement, the Employer and Alumni Engagement Specialist works in collaboration with Career Centre staff, Alumni UBC, Alumni Affairs, campus career partners, Faculties, Corporate Relations, Student Services units, Co-op Programs, other departments, and student organizations, including the AMS and GSS.

Work Performed
This role has four key responsibilities:

1. Cultivating and Sustaining External Employer and Alumni Partnerships with the Career Centre and UBC.

• Builds extensive professional networks in designated industry areas to build strong and sustainable relationships between employers and alumni with the Career Centre and more broadly, UBC.
• Designs, delivers and oversees all aspects of on-campus recruitment programs and services to ensure excellent partnership with employer and alumni communities and alignment with student interests and local, national and international labour market trends. This may include advising employers and alumni on effective and inclusive strategies for recruiting UBC students and alumni, identifying target organizations to ensure a broad representation of employment opportunities and industries are accessible to students, and developing effective policies and procedures for coordinating all on-campus recruitment activities, in adherence with BC Employment Standards Act, CAS Standards, and Canadian Association of Career Educators (CACEE) standards and guidelines for ethical recruitment.
• In partnership with UBC Student Communications, designs and implements effective marketing strategies using a variety of media and methods to promote all on-campus recruitment activities to UBC students, alumni and faculties.
• Works with the Manager, Employer and Alumni Engagement to design, implement, and evaluate employer and alumni outreach activities through identification and development of relationships with potential new employers, alumni, and organizations.
• Increases the number of local, national, and international employment opportunities for UBC students and alumni through identifying and developing relationships with potential new employers, alumni, and organizations.
• Utilizes extensive knowledge of industry information and professional connections to provide support to, and inform educational events and networking through active participation in industry-related events and associations locally and nationally.
• Investigates and responds to student complaints and/or inquiries regarding employer/alumni recruitment practices. Responsible for determining appropriate and best course of action concerning complaints and communicates these to management and broadly across the Career Centre, in consideration of employment standards, ethical recruitment practices, and student learning goals.
• Utilizes extensive knowledge of industry information and professional connections to provide support to, and inform educational events and networking through active participation in industry-related events and associations locally and nationally.

2. Designing and Developing Campus-based Career and Professional Development Programming

• Collaborates with key campus colleagues working within and across various faculties, programs, and different UBC departments supporting student engagement initiatives to generate strong alignment to, and connection with employer and alumni communities.
• Collaborates with Manager, Career and Professional Development to ensure all outreach and/or on-campus recruitment activities are designed, supported and staffed, as needed, with appropriate levels of Career Education expertise.
• Develops, plans, executes, and evaluates special events or programs for UBC student groups and/or organizations and/or prospective employers. This may include designing the program, creating and managing the budget for the event, promoting the event, ensuring appropriate catering requirements are met, coordinating faculty or corporate presentations, and coordinating the involvement of Career Centre staff and/or campus colleagues.
• Leads on liaising with Alumni UBC to foster and explore existing and new partnerships with Faculty specific alumni professionals to develop a framework to approach alumni as potential employers and participate in career related events (career fairs, speaker series, career information forums).
• Collaborates with faculty, other on-campus recruitment organizers, and business development partners on campus to represent the university.
• Works as an advisor to support the development, planning and implementation of Career Centre flagship programs, events and/or services to integrate strong and intentional connections with employer communities. This may include, but is not limited to the Student Leadership Conference, Peer Programs, Multidisciplinary Undergraduate Research Conference, Student Directed Seminars and other similar events.
• Works in collaboration with other colleagues in the Employer and Alumni Engagement portfolio to design and implement communications strategy for Career Centre’s LinkedIn account to engage UBC students and alumni, as well as employer communities.
• Supports the broader Career and Professional Development strategy within the Career Centre. This may include conducting 1:1, or group advising sessions with UBC students or alumni seeking career support, as well as facilitating various career- related workshops offered by the Career Centre.

3. CRM Administration & Management

• Responsible for the daily management of the Career Centre’s Career Services Management System, CareersOnline (Symplicity) to monitor pending employment, volunteer and other opportunities posted by new and current employers.
• Works with the appropriate Career Centre, IT, and Symplicity staff on continuously improving and expanding CareersOnline.
• Records Alumni engagement activity in Links platform after alumni engagements.

4. Strategic Program Planning, Evaluation and Professional Development

• Leads and participates in cross-campus committees to develop and implement career initiatives and best practices in providing exceptional service to employers and alumni and build shared knowledge of on-campus recruitment experiences and activities across campus. Works in collaboration with multiple stakeholders to influence and guide project goals, timelines, scope, processes, manage communication among project participants, identify obstacles, plan and chair meetings, track timelines and evaluate outcomes.
• Tracking incoming expenses and revenue, maintaining updated budgetary records for all on-campus recruitment activities within Employer and Alumni Engagement and providing necessary reports/updates to Manager, Employer and Alumni Engagement as required.
• Designs and delivers evaluations and assessments of student and employer/alumni experiences in adherence with CAS and other professional standards for all on-campus recruitment services and programs and prepares reports as appropriate.
• Manages all statistics and data regarding employer engagement activity and prepares reports on a regular basis for the Manager of Employer and Alumni Engagement.
• Manages all interview room process, works with employers to set up selection process and promotes and markets this service to employers.
• Creates, implements and documents policies and procedures to effectively and efficiently manage employer recruitment activities and services. Communicates these policies to Career Centre staff and campus partners.
• Engages in and fosters existing partnerships with alumni UBC to leverage strategic opportunities, forge financial collaborations, and identify other synergistic opportunities to advance shared goals on student/alumni career preparedness, recruitment opportunities and alumni engagement as employers
• Other additional duties as required.

DECISION MAKING:
In conjunction with the Manager, Employer and Alumni Engagement, makes independent decisions and recommendations in areas of planning, organizing and scheduling of work that are within budget guidelines and overall strategy of the Unit. Exercises judgment in dealing with employers, faculty members and students.

Consequence of Error/Judgement
This position represents the University and capacity and potential of UBC students externally to the employer community and more broadly. Incorrect decisions/ judgment will directly affect the UBC s reputation with key community leaders, employers, senior executives, and alumni of the university. Poor representation, inability to respond quickly and effectively and inaccurate information or a lack of strategic interaction and/or inefficient service would have impact on the employment of students, the operations of the programs, and the reputation of the University.

Supervision Received
The incumbent works independently, under guidance from the Manager, Employer and Alumni Engagement, using own judgment to make decisions on achieving specific goals. The incumbent must exercise initiative and sound judgment in making decisions and planning and executing Career Centre services and programs. Must demonstrate tact in dealing with faculty, staff, students, alumni and the public. Works in close cooperation with Career Centre staff, keeping the Manager, Employer and Alumni Engagement informed through informal and formal sessions and written reports.

Supervision Given
The incumbent uses judgment to make operational decisions to achieve specific goals. Potential to supervise the recruitment, hiring and performance management of Work Learn student assistants. Oversees the training of volunteers involved with the various events. Assists with the training and supervision of support staff and training of new management and professional staff in the Career Centre.

Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of three to four years of related experience, or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Masters degree in relevant discipline (management, human resources, business administration) preferred.

Experience in employer relations, account management, business development, recruitment, business administration, or human resource management.
Broad industry knowledge, extensive professional networks, and experiences in current best practices in on-campus recruiting.
Experience working collaboratively in a fast-paced, multi-faceted team environment.
Familiarity with marketing and communications practices, career development/education strategies, Canadian Association of Career Educators (CACEE) standards and guidelines for ethical recruitment, human rights, labour legislation and current human resources practices.
Knowledge of local, national, and international labour markets. Outstanding interpersonal and communication skills (oral and written).
Marketing skills preferred.
Demonstrated ability to prospect, develop and sustain productive professional relationships with multiple and diverse stakeholders.
Ability to work flexible hours including evenings and the occasional weekend throughout the year to attend Career Centre, employer or related professional events at various locations on campus and in the community.
Ability to manage and advise campus-based career programs through an educational lens, ensuring student learning remains central to all decisions and planning; while working with diverse student populations.

Self-direction and individually motivated to take initiative and learn.

Ability to develop and manage a budget.

Ability to manage multiple priorities, juggle complex tasks, and meet deadlines under pressure.

Ability to work cooperatively in a team environment and to work effectively with all levels at the university.

Ability to supervise, coach, provide mentorship/feedback and delegate work to student workers.

About Us

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world.

Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential. New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at workplace.accessibility@ubc.ca.