Location: Quispamsis, NB Hours: Monday to Friday, 8:30 AM – 4:30 PM (Some overtime required for scheduled evening/weekend member events) Position Type: Full-time, Permanent About Us We are a dedicated non-profit organization serving over 1,500 entrepreneurial REALTOR® members across the region. With a close-knit, highly collaborative team of 9, our mission is to provide exceptional support, education, and advocacy for our members. We take pride in our nimble, supportive office culture—we are a small team where everyone wears multiple hats, works hard, and steps up to help one another succeed. Position Summary We are seeking a versatile, highly organized, and proactive Operations & Communications Coordinator. This unique hybrid role is the engine room of our daily operations. You will split your time between driving our member communications, collaborating on brand strategy, executing high-profile member events, providing vital governance support to our committees, and ensuring our Quispamsis office runs seamlessly as the Executive Assistant to the CEO. If you are a master multi-tasker who loves variety, has a creative eye for design, and thrives in a supportive team environment, we want to hear from you. Key Responsibilities Brand Elevation, Marketing & Communications Brand Stewardship: Work actively to elevate and maintain our organizational brand across all communication channels. Committee Collaboration: Work hand-in-hand with our Marketing Committee to develop materials and execute promotional initiatives. Content Creation: Design visually appealing graphics and layouts using Canva for quarterly member newsletters, limited social media content, and urgent member broadcasts. Stakeholder Relations: Coordinate and establish regular meetings with real estate office managers and help organize regional town hall meetings. Event Management Annual Conference: Act as a key coordinator for our flagship annual conference, managing logistics, vendors, and seamless execution. Annual Golf Tournament: Support the planning, vendor coordination, and tournament-day execution of our highly anticipated annual golf event (a multi-month project). Governance & Executive Support Board & Committee Support: Coordinate logistics for Committee meetings (including the Marketing Committee), prepare agendas, and accurately record and distribute official meeting minutes. Executive Assistance: Provide high-level administrative support to the CEO, including calendar management, scheduling, and document preparation. Office Operations & Administration Facilities Coordination: Maintain a clean, welcoming, and organized office environment (including coordinating with office cleaners). Office Supplies: Keep the office running smoothly by managing inventory and restocking essentials (from stationery to coffee and milk). Qualifications & Skills Experience: 3+ years of experience in an administrative, executive assistant, communications, or event coordination role. Industry Knowledge: Familiarity with the Real Estate industry or professional associations is considered a strong asset. Design Skills: Proficiency with Canva to quickly build out clean, professional marketing materials and templates. Communication Mastery: Exceptional written and verbal communication skills, with a sharp eye for detail when drafting minutes and member broadcasts. Event Planning: Proven experience in Event Management, with the ability to handle logistics for both small meetings and large-scale conferences. Interpersonal Vibe: A positive, team-first attitude. You are approachable, professional, and comfortable interacting with entrepreneur members, committee volunteers, and executives. What We Offer Competitive base salary Comprehensive Health and Dental plan Registered Retirement Savings Plan (RRSP) contributions 3 weeks of paid vacation to start A supportive, friendly, and community-driven workplace culture right here in Quispamsis To Apply Please submit your resume and a brief cover letter explaining why you are the perfect fit for our team to eo@nbrealestateboard.com by Sunday, July 5th, 2026. We thank all applicants for their interest, however, only those selected for an interview will be contacted.