Brandt Developments Ltd. is currently seeking a detailed oriented Project Coordinator to join its growing team. The Project Coordinator plays a critical role in supporting the successful delivery of Development projects by working closely with Project Managers to manage project scope, schedule, and budget. Acting as the central administrative hub, this position is responsible for ensuring projects move seamlessly from conception to completion. As a key point of coordination, the Project Coordinator facilitates the transition of ideas into actionable projects, ensuring all processes, documentation, and approvals are in place. They oversee project administration through every phase of the project lifecycle, driving consistency, accuracy, and accountability across all development activities.

Duties and Responsibilities

• Work within the project management processes and advise key stakeholders of the project status. Assist the Manager of Projects to further develop new processes as required.
• Create and maintain accurate project management of Bucket Projects, project opening, scheduling, purchase orders, contracts, Billing, Reporting, and Closing.
• Assemble and organize Project Meetings, Minutes, Documents, including Purchas Orders, Project Charters, and Plans, at the beginning of a project. The Project Coordinator organizes the information, obtains formal approvals for project launch, co-ordinates with accounting, and Project Managers.
• Set up new vendors in Sage.
• Support Project Managers with project close documents and create and distribute O&M manuals and warranty documents.
• Create, Set-up, Distribute, and Monitor process and execution of Invoices on behalf of the AP dept and coordination with the Project Managers for each active project and subsequent Warranty work.
• Support project managers and field staff with project binders that contain, Trade Contact lists, Scope of work descriptions, Purchase Orders, and Weekly Cost Reports.
• Coordinate the active Punchlists of the Design and Field teams, as well as other involved departments so that they maintain required timeliness on outstanding answers requested.
• Schedule Cross functional meetings held at appropriate intervals that ensure team members are aligned.
• Manage changes and process descriptions of Project Guide Book information for new staff. Help with the training process for new staff members by referencing the answers to questions with the Guide book processes.
• Along with accounting, effectively manage the AP tasks of projects by pushing to meet deadlines for payment processes.
• Have a positive attitude towards work and provide leadership to create a good working environment for others
• Be a problem solver. Help to develop the solutions we need, filling gaps that may exist.
• Other duties as assigned.

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Required Skills

• Must have strong communication skills and a positive attitude toward work.

• Skilled in the use of spreadsheets, related database, and word processing software

• Ability to process computer data and to format project reports.

Required Experience

• Project related experience is required.
• CAPM or equivalent qualifications would be considered an asset.
• Advanced proficiency in Microsoft Project scheduling software is considered essential.