ICI Project Manager

Position Overview

The Project Manager is responsible for leading the successful delivery of ICI construction projects from award to closeout. Acting as the primary point of contact for clients, consultants, and project stakeholders, the Project Manager ensures that all contractual, financial, and operational obligations are met. This role oversees the performance of the project team—including Project Coordinators, Site Superintendents, and trades—to ensure projects are completed safely, on schedule, and within budget. The Project Manager works under the direction of the Operations Manager and collaborates closely with estimating, accounting, and site operations to drive consistency and quality across all projects.

Key Responsibilities

Project Administration & Execution Oversight Oversee and guide all aspects of project documentation, coordination, and reporting to ensure compliance with project requirements and company standards. Lead project startup activities, including kick-off meetings, schedule setup, and coordination with estimating and operations teams. Supervise and mentor Project Coordinators to ensure timely execution of submittals, RFIs, meeting minutes, and other project controls. Monitor progress schedules, site performance, and milestone tracking to ensure adherence to contract timelines. Ensure all project deliverables, logs, and reports are current, accurate, and properly filed within company systems. Review, interpret, and administer project contracts, subcontracts, and consultant agreements in accordance with CCDC standards and supplementary conditions. Prepare and manage project budgets, forecasts, and cash flow reports in coordination with Operations and Accounting teams. Lead the preparation and approval of monthly progress draws, subcontractor payments, and supporting documentation for consultant certification. Negotiate, price, and manage change orders and supplemental scopes; ensure timely submission and approval by consultants and clients.

Contract Compliance, Budgeting & Financial Control

Ensure compliance with all contractual insurance, bonding, WSIB, and statutory holdback requirements.

Monitor financial performance, identify risks, and implement cost-control strategies to maintain target profit margins. Act as the primary contact for clients, consultants, and key project stakeholders, maintaining professional and transparent communication. Lead project meetings, including OAC, progress, and coordination meetings, ensuring timely distribution of meeting minutes and action items. Manage project correspondence, ensuring clarity and accuracy in communications with all parties. Coordinate and oversee the change management process, including identification, pricing, submission, and negotiation of potential change notices and proposed change orders. Facilitate timely resolution of conflicts, design clarifications, and field issues through collaboration with consultants and trades. Support procurement of long-lead materials and critical path items to prevent schedule impacts. Ensure timely completion of closeout deliverables, including O&M manuals, warranties, as-built drawings, and substantial performance documentation. Lead the turnover process with the client and consultants, confirming all deficiencies are addressed and project handover is completed to satisfaction. Conduct post-project performance reviews with internal teams to capture lessons learned and opportunities for improvement. Ensure all final invoices, holdback releases, and warranty obligations are tracked and completed within contractual timelines.

Communication, Change Management & Stakeholder Relations

Project Closeout, Quality, & Performance Review

Key Attributes / Competencies

Strong leadership and communication skills with the ability to motivate and manage multi-disciplinary teams. Comprehensive understanding of CCDC contracts, construction law, and Ontario Construction Act requirements. Proficient in project management software, scheduling tools, and document control systems (e.g., MS Project, Procore, SharePoint). Excellent organizational, analytical, and problem-solving abilities with strong attention to detail. Financial acumen with experience managing budgets, cash flow, and forecasting.

Commitment to safety, quality, and continuous improvement in all project activities.

This position is for an open existing vacancy.

Ai is not used to screen or select candiates.