Our team is highly skilled, passionate about our community, and we care. Let’s grow together.

Who We Are

In Whitby, we are dedicated to our work, our community, and each other. We work hard, we have fun, and we celebrate our successes.

The Town of Whitby is a community in transformation that is located in the heart of Durham Region in the eastern Greater Toronto Area. Whitby is the second-largest municipality in the region and one of the fastest-growing communities in Canada. Located on Lake Ontario and only an hour east of Toronto, the population of Whitby is expected to grow from 140,000 to more than 200,000 by 2031. Whitby’s Official Plan has been updated to establish new directions for Whitby’s planned growth and development; the protection of our natural and built environments; urban design intensification; sustainability; community improvement; and, new employment within this time frame.

The Town of Whitby combines a small town atmosphere with the sophistication and amenities of a larger urban centre. Whitby boasts two beautiful heritage downtowns, one of the finest recreational harbours with an award-winning marina, year round sports and recreation activities, parks, trails, and a robust arts and culture scene, all of which are part of the extraordinary amenities that Whitby residents enjoy every day.

Whitby has an exciting and aspiring future, with a community that is welcoming, growing and transforming. On our team, you can expect to make a difference through your work and have a direct impact on shaping our growing community. Creating an inclusive environment where employees experience job satisfaction and have rewarding careers is important to us. We live our values and foster a culture of collaboration, accountability, respect and engagement where people enjoy coming to work.

The Town of Whitby is a hybrid organization. This means staff are empowered to do their best work from various locations, as appropriate for the position.

We want to be the preferred employer for the most talented people who care about the Town of Whitby, and are excited and proud to serve our vibrant community.

Let’s grow together.

What You Will Get To Do

The successful candidate will have a positive impact on our corporate culture by demonstrating the Town’s CARE core values (Collaborative, Accountable, Respectful, and Engaged) through daily interactions with individuals at all levels of the organization.

By effectively building positive rapport and relationships, the successful candidate will help us achieve our mission that together we deliver services that make a difference in our community.

Reporting to the Senior Manager, Compensation & Employee Services, the HRIS Specialist position supports the adoption, maintenance, and continued growth of the Town’s Enterprise Resource Planning (ERP) system, Workday.

Duties for this role include, but are not limited to:

Workday HCM Lead

• Act as a Workday Subject Matter expert , providing an in-depth understanding of how the system functions across modules including HCM, Core HR, Compensation, Time Tracking, Absence, Talent and Performance Management, Benefits, Payroll, and Learning Management.
• Lead HCM systems management and employee administration processing, ensure transactional processing is efficient, accurate, timely, and customer centric.
• Ensure ongoing evaluation, testing, and implementation of semi-annual upgrades and the coordination of interconnected elements while continually leveraging the HCM portion of the ERP to automate, streamline, and support staff programs and supports.
• Design processes and reporting to foster efficiency, accuracy, service delivery and enhanced end-user experience to support organizational decision making.
• Research best practices to identify and leverage technology to transform policy or process;
• Remain current on evolving business processes and assess impact on system configurations and integrations.
• Collaborate with internal clients including HR, Finance, TIS, and other stakeholders to ensure system functionality, data integrity, and user adoption.
• Develop and deliver training programs, in partnership with the Learning and Development Specialist, HR, People Leaders, and staff to support Workday adoption, usage, and functionality.
• Provide end-user support and system troubleshooting; resolve issues directly or coordinate with SME’s/vendors

HR Business Analyst

• Generate and analyze standard and ad-hoc reports, providing insights and recommendations to HR leadership
• Conduct needs and gap analyses to determine business requirements, and recommend/configure solutions ;
• Define, document, and implement standardized business processes to improve efficiencies and internal controls.
• Build and support HR metrics to support decision making on HCM programs and performance.
• Monitor and report on data accuracy and integrity within the Workday system.
• Lead progress meetings, report on implementation status and activities, and coordinate to resolve matters within required timeframes.
• Support testing plans development and lead on testing the functional areas within this role’s purview.
• Audit HCM data to ensure integrity and accuracy; oversee data management, reporting and table updates.
• Track functional issues to resolution

System Administration and Optimization

• Collaborate with cross-functional teams to provide Workday HCM support (configuration, maintenance and troubleshooting).
• Partner with the Payroll Systems Specialist (Workday) to provide support, implement, troubleshoot and test enhancements in HR modules.
• Lead the development testing, and annual planning of new HCM modules, upgrades and improvements to optimize Workday use
• Perform advanced system configurations to optimize system and processes to improve efficiency and user experience .
• Manage biannual releases, system updates, patches, and new releases, ensuring minimal operational disruption
• Ensure Workday configurations and processes comply with organizational policies, legal requirements, and industry standards.
• Monitor and evaluate HRIS functionality, recommend enhancements to increase efficiency and effectiveness.
• Administer HR system security according to the governance policies and protocols established for HCM.

Who You Are

Our Human Resources team is looking for an enthusiastic, solutions-oriented team player who takes initiative and thrives on a high performing team. You are self-motivated, self-starting and utilize a proactive approach to work. You value partnerships. Your excellent communication and interpersonal skills coupled with your experience enables you to skilfully build, establish and maintain positive working relationships. You demonstrate tact, diplomacy and sound discretion when working with a broad range of partners.

A high volume of work does not intimidate you. You are excellent at prioritization and time management, and can work independently under pressure to meet deadlines. Pass the headbands, because you sweat the details. You love to solve complex issues, come up with innovative solutions and formulate recommendations.

What You Bring to Our Team

As the successful applicant, you must possess:

• Post-secondary degree in a relevant discipline (preferably business/HR administration and/or information systems),
• Five years of related experience in HR and HRIS system implementation and sustainment;
• Experience on an implementation team for an HRMS within an ERP project, preferably Workday
• Experience with establishing and administering various HR programs and systems including how best to leverage the technology to support the process/system.
• Experience designing and configuring learning and development, talent management, position management frameworks, compensation processes, salary administration structures, employee life cycle processes, etc.
• Experience in business process analysis and design including project managing the upgrades and improvements to Workday and the associated processes/systems within HR and across the Organization.
• Experience applying change management principals, Current Change Management certification an asset;
• Experience working in project environment to produce a product or service within a specified timeframe and budget
• Project Management certification (PMP), or relevant experience is required.
• and Lean Yellow or Green Belt certification a definite asset.

Salary Range/Hourly rate:

$113,533.00 - $129,014.00

Hybrid information:

Remote Hybrid

Hours:

Monday to Friday, 8:30 a.m. to 4:30 p.m., plus additional hours as required.

Closing Date:

May 29, 2026

Vacancy Statement: Unless specifically stated, all job postings at the Town of Whitby are to fill existing vacancies within our organization.

AI Disclosure: The Town of Whitby confirms that artificial intelligence (AI) will not be used in the screening, assessment, or selection process for this position.

Our commitment to Inclusion, Diversity, Equity, and Antiracism
At the Town of Whitby, we view holistic inclusion as the pathway to achieving healthy relationships, inclusive excellence and fostering a culture where everyone can thrive. We acknowledge our history—the good and the bad, promote social justice and address discrimination and inequities. We strive to create a workplace that encourages you to always bring your authentic self to work.

Equal Employment Opportunity Statement
The Town of Whitby is an Affirmative Action/Equal Opportunity Employer. Applications from women and minority candidates are strongly encouraged. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Accommodation
The Town of Whitby is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request.

We thank all applicants and advise that only those selected for further consideration will be contacted.

Personal information provided is collected under the authority of The Municipal Act, 2001 and the Municipal Freedom of Information and Protection of Privacy Act.