Classification & Regular Hours

Hours per Week: 40

Salary Grade 14

The base salary will be $66,350 - $94,700 per annum*. Starting salary will be aligned with the successful candidate’s experience, skills, and demonstrated qualifications.

Please note, there are multiple vacancies available.

• Based on a 35 hour work week.

About Western

Considered Canada's most beautiful University, Western's main campus spans 400 acres of Gothic-style buildings mixed with modern LEED-certified capital structures providing an idyllic environment for our community of scholars. The university is located in London, Canada, a safe, vibrant and welcoming community of more than 350,000 people serving as a regional medical and industrial hub for southwestern Ontario.

About Us

Facilities Management is responsible for the planning, development, engineering, construction, operation, maintenance and stewardship of all the buildings, infrastructure, sites and services within Western’s campus community. Our integrated team provides excellence in creating and maintaining Western’s facilities and in serving the community. Our vision is to be recognized as the leader in facilities management among research-intensive universities worldwide.

Responsibilities

The Maintenance Planning Coordinator manages the proactive planning, scheduling, and coordination of university maintenance activities and assets within Facilities Management (FM) to ensure timely, efficient, and high-quality service delivery. The role minimizes disruption to academic, research, and campus operations while optimizing asset reliability, preventative maintenance performance, and lifecycle outcomes. By supporting regulatory and legislative compliance and embedding safe work practices, the Coordinator contributes to a safe, reliable, and well-maintained campus environment. The position also functions as a central coordination hub for FM, providing advanced planning, scheduling, and communication support to trades teams and the campus community.

Qualifications

Education:

• Undergraduate Degree in Business or Technical Diploma/Degree or Skilled Trades Red Seal Certification
• Completion of some post-secondary courses related to general building maintenance or trades is preferred

Experience:

• 3 years experience providing administrative support and customer service, related to facilities preferred
• 3 years experience supporting preventative maintenance and planning procedures within a large organization
• Experience ideally obtained in a complex public sector or manufacturing environment is preferred

Knowledge, Skills & Abilities:

• Advanced computer skills in Microsoft Office, Work Order Management System/ Asset Management (New IFS System), and Atlassian Confluence/Jira
• Demonstrated ability to create and manage complex schedules with several variables
• Knowledge of electrical and mechanical systems, techniques and practices for preventative maintenance
• Knowledge of general office administration policies
• Exceptional customer service skills to handle enquiries and resolve issues in a professional and timely manner
• Judgment, analytical, and problem-solving skills with a consultative and collaborative approach to addressing issues and opportunities
• Possesses a reputation for resourcefulness with a strong sense of accountability and initiative
• Ability to work well under pressure and handle multiple conflicting priorities in a fast- paced environment with frequent interruptions
• Able to build and maintain lasting relationships within the department, with other departments, and other key business partners
• Demonstrated ability to work independently (with minimal supervision) and take initiative and follow through on work priorities
• Positive, outgoing attitude with an unwavering commitment to customer service and teamwork

Background Checks

Please note, successful applicants may be required to produce a current police information record check from a police service, as well as a current, clean driving abstract prior to commencing employment.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.