Executive Assistant – Secretary-Treasurer

Buffalo Trail Public Schools – Central Services

Location: Wainwright, Alberta

Commencing: August 17, 2026, or as mutually agreed upon

FTE: Full-Time (1.0 FTE)

Our Mission

Maximizing student learning in a safe and caring environment supported by a highly effective team.

Who We Are

We are proud to provide Public Education that Fits Rural Life.

Join Our Team

Buffalo Trail Public Schools is seeking a highly organized, professional, and collaborative Executive Assistant to provide high-level executive, administrative, and operational support to the Secretary-Treasurer.

This is an exciting opportunity to become a key member of our Central Services team, supporting Board governance, Business and Finance operations, and a variety of corporate initiatives that contribute to the effective operation of Buffalo Trail Public Schools.

About Buffalo Trail Public Schools

Buffalo Trail Public Schools (BTPS) serves approximately 3,800 students across 26 school sites in East-Central Alberta. We are committed to maximizing student learning in a safe and caring environment, supported by a highly effective team, and are proud to provide Public Education that Fits Rural Life.

At BTPS, people are at the heart of everything we do. We believe strong relationships, collaboration, and innovation create the conditions for students and staff to thrive. Our schools are deeply connected to the communities they serve, and together we are committed to creating welcoming, inclusive, and supportive learning and working environments.

Working in a rural school division means being part of something bigger than any one school or department. It means joining a team that values service, continuous learning, and shared leadership. At BTPS, you'll have the opportunity to make a meaningful impact, build lasting professional relationships, and contribute to work that makes a difference for students, staff, and communities every day.

About The Role

Reporting to the Secretary-Treasurer, the Executive Assistant provides executive, administrative, and operational support while contributing to the effective delivery of Business and Finance services across the division.

This role offers a unique opportunity to work on a diverse portfolio that includes Board governance, corporate administration, project coordination, risk management, financial communications, and organizational initiatives. Success in this role requires sound judgment, exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a confidential and fast-paced environment.

What You'll Do

Provide executive and administrative support to the Secretary-Treasurer. Coordinate Board governance activities, committee administration, and corporate records. Support risk management, insurance administration, contracts, and corporate agreements. Assist with financial communications, reporting, and administrative systems. Coordinate divisional projects and corporate initiatives while tracking priorities and key deliverables. Build collaborative relationships while providing responsive, professional support to schools, departments, trustees, and external partners.

What We're Looking For

Highly organized with the ability to manage multiple priorities and exceptional attention to detail. Exercises sound judgment, discretion, and professionalism while working with confidential information. Builds positive relationships and enjoys providing outstanding service. Communicates effectively through professional correspondence, reports, and presentations. Takes initiative, anticipates needs, and enjoys improving processes. Works collaboratively while also being comfortable working independently. Enjoys coordinating projects and seeing them through to completion.

Qualifications and Experience

Diploma or certificate in Business Administration, Office Administration, Accounting, Finance, Public Administration, or a related field is preferred. Equivalent combinations of education and experience may be considered. Several years of progressively responsible administrative experience, preferably supporting senior leadership within education, government, or another complex professional environment. Experience coordinating projects and initiatives, or education or training related to project management, would be considered an asset. Strong proficiency with Google Workspace and Microsoft Office applications. Other qualifications the Division may find appropriate and acceptable.

Why Join BTPS?

At Buffalo Trail Public Schools, you'll join a collaborative and supportive team where your work contributes directly to the success of students, schools, and employees across the division. We value professional growth, continuous learning, and creating an environment where people can do their best work.

We offer a competitive salary and comprehensive benefits package in accordance with the terms and conditions of employment for out-of-scope employees.

Application Information

Applicants are asked to submit a cover letter, resume, and three professional references through Apply to Education.

Email contact information for three professional references must be included in your Apply to Education profile, as references may be contacted via email prior to interviews.

By submitting an application, the applicant grants permission for Buffalo Trail Public Schools to contact current and/or previous employers for the purpose of conducting confidential reference checks, where appropriate, regardless of whether those employers are listed as references. The applicant also consents to representatives of Buffalo Trail Public Schools contacting listed references.

An original acceptable Criminal Record Check will be a condition of employment.

Closing Information

Applications must be submitted online through Apply to Education. Only online applications will be accepted.

If you require assistance with the application system, please contact Apply to Education at 1-877-900-5627 or email info@applytoeducation.com.

This competition will remain open until a suitable candidate is found. Rolling resume review will begin July 6, 2026. Applicants are encouraged to apply early, as interviews may be scheduled as suitable candidates are identified.

Please note that applications submitted for this position may also be considered for future opportunities within the division.

Questions?

Matt Read

Secretary-Treasurer

780-842-6144

matt.read@btps.ca

Only those candidates selected for interviews will be contacted. Applications will be reviewed as they are received and the competition will remain open until a suitable candidate is found.