Marketing Project Manager (Contract)

Job summary

Manage creative projects from initial scoping through delivery, including assessing feasibility and resources, maintaining quality, and managing schedules and budgets. Coordinate communication between the Creative & Brand Experience team and other departments, track project progress, and improve processes and workflows.

Job details

About YPO YPO is a global leadership community of over 35,000 chief executives from more than 140 countries. YPO brings together extraordinary leaders who are committed to becoming better leaders and better people. The organization provides a platform for the leaders to connect, learn, and grow through shared experiences, rich learning programs, and meaningful relationships. Members benefit from a supportive community that fosters personal, business, family and community growth. Supporting these members is a world-class management team of more than 450 associates, spanning over 25 countries. Our organization is based in Dallas, Texas, with many associates working virtually and outside of the United States. Together, our team of global associates works to create a truly Only-in-YPO experience for our members Position Details Location: This is a remote work-from-home position. Although this position is remote, candidates must reside in British Columbia, Ontario, Alberta or Nova Scotia as YPO is not an employer in other Canadian provinces. Travel: Approximately 3-5 times per year, domestically and internationally. Work Hours: 35 hours per week. Business hours in your local time zone. Candidates must be flexible to accommodate time zones of international stakeholders when necessary. Contract Notice: This is a contractor position - Statement of Work (SOW) with an end date of 30 June 2027. Position Purpose The Marketing Project Manager manages the end-to-end production of creative projects requested by marketing leads and internal stakeholders. This role scopes requests, assesses project and resource requirements, develops and manages production schedules, and coordinates work across stakeholders and creative team members to ensure projects are delivered on time, within scope and to established quality standards. In coordination with the Marketing Systems Manager and Operations Intelligence & Automation Manager, the Marketing Project Manager acts as a critical project management liaison for assigned work, supporting clear communication, effective collaboration and consistent use of the organization’s project management processes and platform. Key Responsibilities Scope and determine feasibility of producing new creative assets. Maintain quality standards across the production of all creative assets and deliverables. Plan, adjust and manage production schedules that fit the needs of the marketing or creative briefs. Implement new processes, platforms and creative best practices to optimize resources, ensuring efficiency and effectiveness in delivering high quality, on-time, on-budget creative deliverables. Track and traffic jobs, from beginning to end, so projects are meeting stakeholder expectations. Serve as project management liaison and lead point of communication between Creative & Brand Experience and other departments for tiers 2 and 3 requests. Assess project and resource requirements. Skills & Competencies Highly organized with strong attention to detail and follow-through. Excellent verbal and written communication skills to support team collaboration. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Flexible and proactive approach to handling changing priorities. Basic understanding of creative workflows and marketing processes. Proficient in Microsoft Office; familiarity with project management tools (e.g., RoboHead, Hive) is a plus. Qualifications & Experience 1–3 years of professional experience in project coordination, marketing support or administrative roles. Experience in a creative, marketing or communications environment preferred. Exposure to cross-functional teams and vendor coordination a plus. Experience working in diverse, global organizations, collaborating across departments, regions, and cultures to drive alignment and meet organizational goals. Hands-on experience using project management platforms to track project progress and manage workflows. Bachelor’s degree in Marketing, Communications, Business Administration, Project Management, or a related field. Certification in Project Management (e.g., PMP, CAPM, or Agile certifications) preferred. Physical Requirements (if applicable) Ability to work flexible and/or extended hours as needed to accommodate members and team members in multiple time zones. Willingness and ability to travel, domestically and internationally, without restrictions, approximately 5-10% per year. COMPENSATION & PAY TRANSPARENCY Compensation at YPO is one part of a broader philosophy built to attract and engage talented professionals in every country and function where we operate. We aim to be fair, consistent, and thoughtful stewards of our resources, and we ground pay decisions in market data, role scope, and relevant experience rather than negotiation alone. Compensation ranges are based on the contractor’s primary work location. For Canada applicants: CAD $50–$55 per hour We believe pay is only part of what makes an engagement with YPO meaningful. This contractor role also offers remote work flexibility and the opportunity to contribute to YPO’s mission and global community. Your Talent Acquisition Business Partner will share additional details about the engagement and Statement of Work during the interview process. EOE YPO is an Equal Opportunity Employer. YPO takes pride in supporting a diverse workforce and demonstrates this through its policies and practices. YPO does not discriminate in recruiting, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

What you’ll do

Manage creative projects from initial scoping through delivery, including assessing feasibility and resources, maintaining quality, and managing schedules and budgets. Coordinate communication between the Creative & Brand Experience team and other departments, track project progress, and improve processes and workflows.

Requirements

Candidates should have 1–3 years of experience in project coordination, marketing support, or administration, preferably in a creative, marketing, or communications environment, and hands-on experience with project management platforms. A bachelor’s degree in a related field is specified, while project management certification is preferred; strong organization, communication, adaptability, and cross-functional collaboration skills are also expected.

Benefits

• Remote Work Flexibility

Listed skills

• Time management · Preferred
• Production Scheduling · Preferred
• Project Coordination · Preferred
• Quality assurance · Preferred
• Attention to detail · Preferred
• Vendor Coordination · Preferred
• Microsoft Office · Preferred
• Cross-Functional Collaboration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Marketing Project Management
• Creative Workflow Management
• Project Scoping
• Resource Planning
• Production Scheduling
• Stakeholder Communication
• Cross-Functional Collaboration
• Quality Assurance
• Workflow Optimization
• Project Tracking
• Vendor Coordination
• Microsoft Office
• Project Management Platforms
• Attention to Detail
• Time Management

Job areas

• Marketing
• Management & Leadership
• Creative & Media
• Administrative