Project Coordinator

ABOUT THE COMPANY Uptime Industrial is a leading provider of full-service industrial and commercial equipment repair, upgrades, installation and relocation across North America. As a service provider, our mission is simple - to keep our clients’ businesses running – 24 hours a day, 7 days a week, 365 days a year. Our recent growth and continued success stems not only from being highly trained experts in our craft, but also from our most important values: integrity and innovation. These values are a big part of who we are and how we work. We are committed to always doing the right thing for the job, for our customer and most importantly, for our people and each other. To learn more about Uptime Industrial and the core values that shape our company today, visit https://www.uptimeindustrial.com/about/ [https://www.uptimeindustrial.com/about/]. ABOUT THE ROLE Reporting to the General Manager, the Project Coordinator is responsible for coordinating projects from initiation through to successful completion. This role will manage multiple high-volume, smaller-scale projects while also supporting the Project Manager on longer-term, larger-scale projects. Working closely with internal teams, vendors, and the Business Development team, the Project Coordinator will develop a strong understanding of customer needs and project goals, identify solutions, source parts and materials, coordinate project planning, and manage site-level staff. Through strong organization, communication, and problem-solving skills, the Project Coordinator ensures projects are delivered safely, efficiently, and successfully. Key responsibilities include, but are not limited to: * Project Management: * Partner with internal departments to continually drive projects to delivery; * Determine scope of work and accurately communicate project plans and milestones to both site level teams and customers; * Develop and maintain relationships with suppliers, consultants, general contractors, and end users; * Vendor management and acquisition of necessary materials and equipment, including coordination and logistics of major tools and parts; * Perform regular site visits to ensure the project is moving according to plan (cost, schedule) and to review site level quality control; * Review and manage all site level tool and consumable purchases and expenditures; * Review and approve invoices prior to release; * Conduct lessons learned meetings after the completion of every project; * Prepare and present any necessary project reporting both internally and externally (weekly reporting of schedule, completion percentage, financial forecasting, and labour utilization); * Ensure projects follow safety plans and regulations. * Consulting, Stakeholder Management, & Communication: * Liaise directly with customers to better understand their needs; * Cultivate and manage vendor and partner relationships; * Communicate directly with customers and internal stakeholders to set and manage expectations throughout the project; * Assist customers in finding innovative ways to solve problems that result in improvements or savings in their facilities. WHAT YOU BRING The ideal candidate for this role is a self-starter who takes initiative and drives projects forward with minimal direction. They excel in attention to detail and communication, demonstrating proactiveness and the ability to manage multiple high-volume projects simultaneously while meeting deadlines with a positive and accountable approach in high-pressure situations. As a team player, the candidate shows a strong commitment to meeting customer demands and adapting to various projects and industries. Their ability to overcome challenges, make sound decisions, and apply creative problem-solving highlights their commitment to innovation and safety. Ultimately, the ideal candidate is adept at building strong relationships across all business levels. Our Must Haves * 3+ years of experience in a similar role; * Experience coordinating multiple projects valued up to $100,000 is an asset; * Mechanical background is preferred; * Estimating experience is a plus; * A certificate, diploma, or degree in Project Management is a plus; * Proficiency in Microsoft Office (Excel, Word, Sharepoint, Outlook); * Excellent interpersonal and communication skills, both verbal and written. Your Rewards Our most important offering to anyone that joins the Uptime Industrial team is our culture of innovation, achievement, and ownership. We bring out the best in each other by constantly striving to be world class in all we do. These values are reflected in our Work, our Company, and our People. At Uptime, we also offer a very competitive compensation structure that supplements your regular income with a robust benefits package: * Salary: $70,000-$85,000 per year * Please note - the listed salary is dependent on various factors, including market and individual qualifications objectively assessed during the interview process. * Medical and Dental Coverage: Our industry leading benefits package covers you and your dependents at no cost * Friends and Family Program: Early and exclusive access to our newly released projects * Professional Development and Education Support * Registered Retirement Savings Plan: A plan that helps you save for your retirement with employer matching * Mobile Phone and Laptop TSBC #LEL0203051

The Project Coordinator manages projects from initiation to completion, including coordinating materials, logistics, and site-level staff. They also liaise with customers and internal stakeholders to ensure projects are delivered safely, efficiently, and within scope.

Candidates must have at least 3 years of experience in a similar role and proficiency in Microsoft Office. A mechanical background and a certificate, diploma, or degree in Project Management are considered strong assets.

• Medical coverage • Dental coverage • Friends and family program • Professional development • Education support • Registered retirement savings plan • Employer matching • Mobile phone • Laptop

• Problem solvingPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• LogisticsPreferred
• Microsoft OfficePreferred
• Microsoft WordPreferred
• Project managementPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Project management
• Vendor management
• Logistics
• Site visits
• Quality control
• Financial forecasting
• Labor utilization
• Stakeholder management
• Communication
• Problem-solving
• Microsoft office
• Excel
• Word
• Sharepoint
• Outlook
• Estimating
• Equipment Repair
• Invoice Approval
• Project Documentation
• Self-Starter
• Ability To Meet Deadlines
• Expectation Management
• Planning
• Microsoft Excel
• Business Development
• Financial Forecasting
• Consulting
• Creative Problem Solving
• Innovation
• Problem Solving
• Project Management
• Microsoft Outlook
• Milestones (Project Management)
• Proactivity
• Project Coordination
• Microsoft SharePoint
• Stakeholder Management
• Coordinating
• Vendor Management
• Quality Control
• Detail Oriented

• Management & Leadership
• Engineering
• Construction
• Manufacturing
• Consulting
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

Minimum education

Professional degree

Minimum experience

3+ years

Posting language

English

Working hours

40 hours per week