Administrative Program/Project Manager

Job summary

Coordinate project activities among technical teams, customers, and outside parties to ensure program execution and planning. Assist in monitoring budgets, managing schedules, and producing project documentation and briefings.

Job details

Description U.S. Citizenship Required. Ability to qualify for a US Department of Defense security clearance required. This position is in-person. Toyon Research Corporation is seeking an administrative professional to work closely with Project Managers, Technical Managers and Engineers to assist in program management duties. These duties include compiling technical, financial, and other project data using various software tools for inclusion in reports and presentation materials; arranging for and internally negotiating program staffing requirements; assisting with the scheduling of program tasks; ensuring quality of and timeliness of program documentation and briefings; and general assistance in the administration of project management. Responsibilities require active communication and planning among various members of the technical staff. A highly qualified candidate will have keen attention to detail and take initiative to ensure duties are done in a timely manner. Responsibilities Coordinate project activities among the program management, technical team, customers, and outside parties related to program execution, management, and planning. Participate in project meetings to coordinate logistics and follow-up activities. Monitor financial information related to program budgets and cost proposal preparation. Monitor and troubleshoot potential scheduling problems/conflicts. Assist in the creation, review, and on-time delivery of project documentation, including proposal preparation, reports, memos, and other forms of communication. Assist project teams with completing other (non-documentation related) program deliverables within the program schedule. Coordinate with the Accounting department to assist in program-specific purchases, including budgets for subcontracts, consultants, and suppliers. Perform resource/staff planning and coordinate resource sharing between projects. Requirements Bachelor's degree in English, Psychology, Business, Communications, or equivalent experience; Minimum of 2 years of experience in a similar role Computer proficiency (Microsoft Office – Excel, Word, and PowerPoint); Excellent interpersonal and communication skills, written and oral; Interested in technical concepts and jargon; and Self-motivated, with an ability to prioritize and handle multiple tasks simultaneously while maintaining attention to detail. Preferred Requirements Prior project management experience and/or certification, e.g. Project Management Professional (PMP) WE OFFER AN EXCEPTIONAL EMPLOYEE BENEFITS PACKAGE! Competitive Industry Pay 100% Employer-Paid Medical Insurance Premium HSA with Employer Contributions Dental and Vision Coverage Options Paid Holidays Paid Vacation and Sick leave Company Funded 401(k) and Profit Sharing Plans Employee Stock Ownership Plan (ESOP) Life and Disability Insurance Paid Parental Leave Discretionary Bonus Eligibility The annual pay range for the Human Resources Representative position is $90,000 to $100,000. The posted pay range values provide the candidate with guidance on annual base compensation for the position, at a full time level of effort, exclusive of overtime, bonus, and benefits-related compensation, over a range of qualifications that may fit hiring objectives. Toyon Research Corporation will consider the individual candidate’s education, work experience, applicable knowledge, skills and training, among other factors, when preparing an offer of employment. Equal Opportunity Employer including Disability and Veterans Applicant Privacy Notice Learn more about our company in our latest video, We are Toyon. The application window for this posting will remain open until the position is filled. Ref #2687-E

What you’ll do

Coordinate project activities among technical teams, customers, and outside parties to ensure program execution and planning. Assist in monitoring budgets, managing schedules, and producing project documentation and briefings.

Requirements

Requires a Bachelor's degree in a related field and at least 2 years of experience in a similar administrative or project management role. Must be a US citizen capable of obtaining a DoD security clearance and proficient in Microsoft Office.

Benefits

• Medical Insurance • HSA • Dental Coverage • Vision Coverage • Paid Holidays • Paid Vacation • Sick Leave • 401(k) • Profit Sharing Plans • Employee Stock Ownership Plan (ESOP) • Life Insurance • Disability Insurance • Paid Parental Leave • Discretionary Bonus

Listed skills

• Technical Documentation · Preferred
• Budgeting · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Program Management
• Financial Monitoring
• Project Scheduling
• Technical Documentation
• Resource Planning
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Interpersonal Communication
• Budgeting
• Proposal Preparation
• Staffing Coordination

Job areas

• Administrative
• Management & Leadership
• Engineering
• Manufacturing
• Government & Public Sector