Project Coordinator

Original job posting

The Project Coordinator supports project functions including cost reporting, contract administration, and the management of shop drawings and RFIs. They are responsible for monitoring project schedules, coordinating with trades and consultants, and maintaining accurate field documentation.

Job details

Role: Project Coordinator Location: Etobicoke & Mississauga, Ontario Company: Stelumar Advanced Manufacturing Inc. Department: Stelumar Communities Employment Type: Full-Time Reports to: Construction Lead, Stelumar Communities Stelumar Advanced Manufacturing Inc. (SAMI or Stelumar) is a technology-driven company dedicated to revolutionizing homebuilding in Canada through advanced modular building solutions. Founded by Canadian entrepreneur Peter Gilgan, founder of Mattamy Homes, Stelumar combines automation, robotics, and AI to modernize construction and help address the housing shortage. With state-of-the-art manufacturing facilities in the Greater Toronto Area, Stelumar is focused on accelerating construction timelines, improving consistency and making housing more attainable. Stelumar produces precision-built walls, floors, and roofing systems, factory-built modular units, and interior cabinetry and millwork at industrial scale. Its development and construction arm, Stelumar Communities, delivers scalable modular housing from planning and design to construction and handover. The team supports low- and mid-rise residential, purpose-built rental, affordable and workforce housing, student housing, hospitality, healthcare-related housing, and institutional developments. Together, Stelumar is delivering housing people are proud of. For more information, visit Stelumar.com [https://stelumar.com/]. What we offer As a Project Coordinator, you'll support a wide range of project functions, including cost reporting, shop drawings, site instructions and RFIs, change orders, trade contracts, estimating and tendering, schedule updates, and meeting and field documentation. What you’ll do * Follow and consistently demonstrate Stelumar's Core Values. * Support contract administration across assigned projects – quantity take-offs, budget validation, tendering, and information flow between stakeholders. * Maintain and circulate monthly project cost reports; track N.O.C., Change Order, and back-charge lists. * Process sub-trade draws, progress draw reports, holdback releases, deposits, and bonds; assist the PM in validating draw and extras requests. * Process, track, and coordinate approvals for shop drawings, SIs, and RFIs with consultants and the PM; maintain project network files and field office documentation. * Prepare trade scopes of work and quantity take-offs; process trade contracts and draw requests; complete trade performance reviews and support estimating and value engineering. * Monitor and update project schedules; keep stakeholders informed of delays and revisions and assist the PM in resolving scheduling issues. * Schedule and attend project meetings (start-up, site, budget, bid closings); prepare and distribute meeting minutes. * Coordinate with trades, consultants, and field staff on documentation, submissions, and timely reporting (receipts, time sheets, field reports) to accounts payable. * Other duties as assigned. What you bring * Construction degree or diploma from an accredited college or university (or equivalent working experience). * Proficiency in MS Office applications (Word, Excel, Project, Outlook, etc.). * Strong attention to detail, accuracy, and ability to multi-task. * Motivated, with integrity and a positive attitude; works well independently and as part of a team. * Excellent interpersonal, communication, and organizational skills, with the ability to build and maintain positive working relationships. * Flexibility to adjust core working hours, as required. * Valid Class G driver's license for travel to other offices and construction sites, with the ability to perform field tours and inspections on an active construction site. Bonus Points * Experience working within construction industry. Compensation The expected base salary range for this position is $57,500 - $87,500. Actual pay may vary depending on your job-related knowledge, competencies, and skills. We recognize that exceptional situations may fall outside this range, and we encourage all interested candidates to apply. You are also eligible to participate in Stelumar’s annual bonus program which gives you the opportunity to increase your total compensation if business and individual goals are achieved. We encourage applicants who meet most of the role requirements to hit that submit button and apply! It’s okay if you don’t have 100% of the requirements. If you’re the right candidate, we’ll help you learn and grow. Stelumar is committed to providing accommodation for people with disabilities. If you require accommodation through any aspects of the selection process, please notify us on your application and we will work with you to meet your needs. Stelumar may use artificial intelligence (AI) tools to support our hiring process, including to help screen or assess candidates along the way. These tools work behind the scenes, while people remain at the heart of every hiring decision. Qualified applicants for this existing vacancy will be contacted directly by the Talent Acquisition team.

What you’ll do

The Project Coordinator supports project functions including cost reporting, contract administration, and the management of shop drawings and RFIs. They are responsible for monitoring project schedules, coordinating with trades and consultants, and maintaining accurate field documentation.

Requirements

Candidates must possess a construction degree or diploma and proficiency in MS Office applications. Strong attention to detail, organizational skills, and a valid Class G driver's license are required for site inspections.

Benefits

• Annual bonus program

Listed skills

• Project Coordination · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Construction Documentation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project coordination
• Contract administration
• Cost reporting
• Quantity take-offs
• Budget validation
• Tendering
• Shop drawings
• RFI management
• Change order management
• Project scheduling
• MS Office
• Construction documentation
• Value engineering
• Trade performance reviews
• Communication
• Organizational skills
• Project Schedules
• Change Orders
• Organizational Skills
• Quantity Take-Offs
• Positivity
• Valid Driver's License
• Planning
• Microsoft Excel
• Accounts Payable
• Advanced Manufacturing
• Millwork
• Automation
• Deposit Accounts
• Construction
• Cabinetry
• Contract Management
• Entrepreneurship
• Scalability
• Interpersonal Communications
• Taking Meeting Minutes
• Microsoft Outlook
• Modular Building
• Multitasking
• Network File Systems
• Performance Review
• Robotics
• Roofing
• Shop Drawing
• Value Engineering
• Scheduling
• Detail Oriented

Job areas

• Construction
• Manufacturing
• Management & Leadership
• Engineering
• Administrative
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists