Special Project Coordinator

Job summary

Coordinate special equipment and maintenance projects by managing timelines, deliverables, orders, logistics, and communication with internal teams, vendors, clients, and site teams. Prepare documentation and status reports, monitor inspections and maintenance, resolve delays or issues, and support safety, compliance, and workflow improvements.

Job details

Company Description Oxford Builders Supplies is a full-service equipment and maintenance supplier serving the construction industry with a wide range of new and used equipment. The company provides tower cranes, construction hoists, scaffolding, safety fencing, concrete formwork, architectural specialties, and other construction essentials. Clients receive complete service, including shop and field maintenance, erecting, dismantling, climbing, and engineering support. Oxford Builders Supplies is committed to delivering reliable equipment and excellent service to help construction projects run safely and efficiently. Team members contribute directly to high-quality solutions for diverse construction needs. Role Description The Special Project Coordinator is a full-time, on-site role based in Calgary, AB, responsible for coordinating and overseeing special equipment and maintenance projects. This position manages project timelines, tracks deliverables, and liaises with internal teams, vendors, and clients to ensure materials, equipment, and services are scheduled and delivered on time. The coordinator reviews project requirements, prepares documentation, monitors inspection and maintenance activities, and follows up on any issues or delays. Daily tasks include expediting orders, organizing logistics for equipment movement, updating project status reports, and supporting site teams with accurate information and resources. The role also involves maintaining clear communication, supporting safety and compliance standards, and contributing to continuous improvement of project workflows. Qualifications Experience in expediting processes, including work as an Expeditor and handling Expediting activities to move materials and equipment efficiently. Proficiency in Project Management, with the ability to plan, schedule, and coordinate special projects from initiation through completion. Knowledge of Inspection practices to support quality checks on equipment, maintenance work, and project-related activities. Background in Logistics Management, including coordinating transport, delivery, and on-site placement of construction equipment. Strong organizational and time management skills, with attention to detail and the ability to manage multiple concurrent tasks. Effective written and verbal communication skills for collaborating with clients, vendors, and cross-functional teams. Ability to work on-site in a construction-related environment and adhere to safety and compliance standards. Proficiency with common office and project management software; experience with construction or equipment management systems is an asset. Relevant education or training in project coordination, logistics, construction management, or a related field is preferred.

What you’ll do

Coordinate special equipment and maintenance projects by managing timelines, deliverables, orders, logistics, and communication with internal teams, vendors, clients, and site teams. Prepare documentation and status reports, monitor inspections and maintenance, resolve delays or issues, and support safety, compliance, and workflow improvements.

Requirements

Experience with expediting and proficiency in planning, scheduling, and coordinating projects from initiation through completion are required, along with knowledge of inspection practices and construction equipment logistics. Strong organization, communication, and time-management skills, the ability to work on-site while following safety standards, and proficiency with office or project management software are expected; relevant education or training is preferred.

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Safety Compliance · Preferred
• Vendor Coordination · Preferred
• Documentation · Preferred
• Project management · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Project Management
• Expediting
• Logistics Management
• Scheduling
• Equipment Coordination
• Inspection Practices
• Maintenance Coordination
• Order Expediting
• Vendor Coordination
• Client Communication
• Documentation
• Project Status Reporting
• Safety Compliance
• Time Management
• Construction Equipment Management

Job areas

• Construction
• Logistics
• Management & Leadership
• Administrative
• Security & Safety