Project Coordinator (Remote - US)

Job Location (Short): Calgary, Canada Workplace Type: Remote Req Id: 2605 Responsibilities Reporting to a PMO Director or Senior Manager, The Project Coordinator provides support to the team of Project Managers within a Delivery Portfolio, executing critical, but primarily non-customer-facing tasks in the administration and coordination of all project management aspects of project delivery, at the direction of the Project Manager(s). Key Responsibilities Project Coordination and Administration Meeting scheduling and coordination Status report preparation Presentation deck preparation (e.g. kickoff and ERB) Resource scheduling support/system entry Action item tracking Documentation management Project repository maintenance Project onboarding and closeout activities Contract Administration Change order support Subcontractor Management Subcontractor/3rd party procurement support (PR creation & approvals) Ensure subcontractor time entry and review subcontractor hours against invoices Product Delivery Tracking Track and report internal product support items Create system escalations for product issues Education / Qualifications Strong organizational, multi-tasking and time-management skills Strong written and verbal communication skills Self-motivated and detail-oriented Technical proficiency (Intermediate to Senior level knowledge) of Microsoft Office suite, including Microsoft Project, Word, Excel and PowerPoint Minimum 1-2 years project coordination or equivalent experience, ideally in the area of software solution implementation Minimum College Diploma, Bachelor’s Degree Preferred Experience with SalesForce an asset, but not required About Octave Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle — Design, Build, Operate and Protect — where performance, safety, and reliability are non-negotiable and failure is not an option. Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most. Why work for Octave? All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world. Everyone is welcome At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all. Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.

The Project Coordinator provides administrative and coordination support to Project Managers within a Delivery Portfolio. Key tasks include meeting scheduling, status report preparation, subcontractor management, and tracking product delivery items.

Candidates need 1-2 years of project coordination experience, preferably in software implementation, and proficiency in Microsoft Office. A college diploma is required, while a bachelor's degree is preferred.

• Time managementPreferred
• Microsoft ExcelPreferred
• Microsoft WordPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Meeting Scheduling
• Status Reporting
• Resource Scheduling
• Documentation Management
• Contract Administration
• Subcontractor Management
• Procurement Support
• Microsoft Project
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Salesforce
• Time Management
• Written Communication
• Verbal Communication

• Administrative
• Technology
• Software
• Management & Leadership
• Consulting

Minimum education

College diploma

Minimum experience

0+ years

Apply by

Sep 25, 2026

Posting language

English

Working hours

40 hours per week

Location requirements

Country, Calgary, Alberta, Canada

Seniority

Entry level