Program Manager, WSIB Programs, Ontario

Job summary

The Program Manager is responsible for the end-to-end delivery of WSIB programs, overseeing intake, triage, provider network performance, and service quality. They act as the primary interface with WSIB and the Ontario Workers’ Network while driving continuous improvement and financial oversight across the province.

Job details

Location: This role will be hybrid based out of Ontario and will involve travel to our locations and client sites. Lifemark Health Group (LHG) is a market leader in customized healthcare solutions. With over 20 years of service excellence, LHG is one of the largest, most trusted, and most comprehensive providers in Canada. As a national healthcare company, LHG employs over 5,000 highly trained clinicians, medical experts and team members in almost 400 locations coast-to-coast and continues to grow both organically as well as through acquisitions. With that growth, is a vision to be the most innovative healthcare providers in community rehabilitation, workplace health and wellness and medical assessment services. Lifemark was acquired by Loblaw Companies on May 10, 2022. The Opportunity: The Program Manager is accountable for the end-to-end delivery of Lifemark’s centralized operating model supporting the WSIB programs. Reporting into the Senior Director, Channel Operations this role serves as the primary point of contact for WSIB, and the Ontario Workers’ Network, and is responsible for overseeing intake, triage, provider network performance, reporting, billing integrity, and service quality across a province-wide network of Lifemark clinics. The successful candidate will lead a centralized coordination function that ensures injured workers are triaged, treated, and supported through return-to-work in a timely, consistent, and high-quality manner, aligned to defined service level expectations. Programs you'll be accountable for: WSIB Specialized Care Program/Ontario Workers’ Network (OWN); WSIB Interdisciplinary Treatment Program of Care; WSIB Musculoskeletal Program of Care; WSIB Mild Traumatic Brain Injury Program of Care; Mental Health Program of Care Key Responsibilities: Client Leadership & Governance * Act as the primary interface with the WSIB & OWN for all operational matters * Lead regular governance activities including operational updates, Monthly and Quarterly Business Reviews * Provide proactive communication on program performance, risks, and system pressures * Manage issue escalation and resolution in collaboration with the client Central Coordination Services (CCS) Operations * Oversee centralized intake, triage, and referral allocation across the province * Ensure workers are matched to appropriate providers based on clinical need, location, and capacity * Monitor and ensure adherence to service level agreements (SLAs), including clinical standards, access, reporting and turnaround times * Coordinate scheduling, rescheduling, and no-show management through centralized processes * Ensure seamless coordination across Lifemark clinics * Oversee onboarding, credentialing, and ongoing program management within clinics * Identify gaps in geographic or service coverage and implement mitigation strategies * Act as escalation point for provider performance issues and conflict resolution Quality Assurance & Clinical Alignment * Ensure consistent application of quality assurance processes across all providers * Monitor adherence to clinical pathways, documentation standards, and reporting requirements * Partner with clinical leadership to address quality gaps and identify training needs * Drive consistency in service delivery across a multi-provider network Data, Reporting & Business Intelligence * Oversee development and delivery of program reporting and performance dashboards * Monitor key performance indicators including return-to-work outcomes, service timelines, and provider performance * Analyze trends and translate data into actionable insights and recommendations * Ensure standardized data collection and reporting processes across all providers * Sharing and socializing data insights that inform clinics and leadership on status of the program Financial Oversight (Billing & Block Model Integrity) * Oversee centralized invoicing and billing processes across all providers * Ensure accuracy and compliance with WSIB block funding requirements * Monitor financial trends, variances, and potential risks * Partner with internal finance teams to support audits, reconciliation, and reporting Issue Resolution & Continuous Improvement * Act as the central escalation point for operational, clinical, and system-related issues * Lead root cause analysis and implement corrective actions * Identify opportunities to improve workflows, efficiency, and service delivery * Drive continuous improvement across the program based on performance insights What we're looking for: * 7–10+ years of experience in program management, healthcare operations, or large-scale service delivery * Experience managing multi-site or network-based service delivery models * Demonstrated experience with centralized operations, intake models, or care coordination systems * Proven ability to manage complex client relationships, preferably within insurance, WCB/WSIB, or public sector environments * Strong financial and operational acumen, including experience with reporting, billing, and performance management * Experience in rehabilitation, occupational health, or disability management is considered an asset Core Competencies * Strong systems thinking and operational mindset * High level of ownership and accountability * Data-driven decision making and analytical capability * Ability to manage complexity and perform under pressure * Effective stakeholder management and communication skills What Success Looks Like * Referrals are triaged and assigned efficiently across the network with minimal delays * Service level agreements are consistently met across all providers * The client has clear, timely, and actionable visibility into program performance * Billing processes are accurate, compliant, and transparent * Treatment clinics are aligned, high-performing, and accountable * Issues are identified and resolved proactively Inclusion We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities. Accommodation Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at talent at lifemark.ca #LI-NC1

What you’ll do

The Program Manager is responsible for the end-to-end delivery of WSIB programs, overseeing intake, triage, provider network performance, and service quality. They act as the primary interface with WSIB and the Ontario Workers’ Network while driving continuous improvement and financial oversight across the province.

Requirements

Candidates must have 7–10+ years of experience in program management, healthcare operations, or large-scale service delivery. Proven ability to manage complex client relationships and experience with centralized operations or care coordination systems is required.

Listed skills

• Quality assurance · Preferred
• Data analysis · Preferred
• Risk Management · Preferred
• Communication · Preferred
• Process Improvement · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Program Management
• Healthcare Operations
• Service Delivery
• Stakeholder Management
• Data Analysis
• Performance Management
• Financial Oversight
• Billing Integrity
• Clinical Alignment
• Quality Assurance
• Operational Leadership
• Risk Management
• Process Improvement
• Triage Coordination
• Strategic Planning
• Communication
• Employment Equity
• Data Reporting
• Care Coordination
• Accountability
• Clinical Leadership
• Workflow Management
• Reporting Processes
• Data-Driven Decision Making
• Service Delivery Models
• Auditing
• Reconciliation
• Business Intelligence
• Billing
• Traumatic Brain Injuries
• Dashboard
• Management
• Software Documentation
• Conflict Resolution
• Continuous Improvement Process
• Data Collection
• Disability Management
• Finance
• Governance
• Leadership
• Innovation
• Invoicing
• Key Performance Indicators (KPIs)
• Human Musculoskeletal System
• Publicly Funded Health Care
• Network Performance Management
• Operations
• Service Level
• Service-Level Agreement
• Systems Thinking

Job areas

• Management & Leadership
• Healthcare
• Consulting
• Data & Analytics
• Government & Public Sector
• Program Manager
• Program Manager (General)
• Policy and Planning Managers
• Managers, All Other