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Job summary

The Project Coordinator will organize and facilitate the efficient flow of client work from initiation through delivery. They are responsible for coordinating timelines, maintaining project documentation, and ensuring clear communication between internal teams and external partners.

Job details

You don’t make it 40+ years in this business without good people behind you. At AdFarm, we are driving the evolution of agriculture, and it starts with hiring the right individuals. We are the bridge between farmers and the brands that serve them. Companies come to us for strategic planning, creative services, public relations, media planning, marketing science, content creation and research. If you’re ready to be part of a team that does these things—and does them well—we should chat. We partner with everyone from crop protection, nutrition and seed companies to technology, sustainability, food and animal health brands. If you’re in that space, or want to head that direction, this role could be a great fit. You will love it here if you follow these GUIDEPOSTS: Are you being agile? Change is inevitable, whether it comes from the client, the project or the industry as a whole. Are you ready to adjust priorities, solve problems and help keep work moving forward—on time and on budget? Are you being smart? Knowing what to ask, where to find information and when to bring others into the conversation is essential. We value people who are curious, resourceful and committed to learning. Are you being helpful? Agency life can get hectic. Are you ready to pitch in, support your teammates and do what it takes to deliver excellent work for our clients? Clear communication, follow-through and a willingness to help are key. As the Project Coordinator, you will help keep client work organized and moving efficiently from initiation through delivery. You will support project managers, account teams, creative teams and production partners by coordinating timelines, maintaining project information and assisting with the day-to-day details required to deliver high-quality work. This role is ideal for someone who is highly organized, proactive and eager to build their career in an agency environment. You enjoy bringing structure to moving pieces, anticipating what may be needed next and helping teams stay aligned. You’ll love coming to work every day if you Get, Want and have the Capacity to be accountable for the following: Project Coordination Production Support Documentation You’ll have success here if you value clear processes and feel qualified to do the following things: Delegate tasks across internal teams to ensure projects move forward efficiently Facilitate clear, timely communication between media, creative, and account teams Prepare and maintain project status and updates Keep stakeholders informed on progress, risks, and key milestones Coordinate the development and delivery of media assets across multiple channels Ensure all creative materials meet platform specifications and deadlines Collaborate with internal teams and external partners to keep projects on track between media, account, creative, production and other agency teams. Maintain organized records of assets and campaign materials We train our team to help them succeed, and everyone on our team contributes to our success. In this role, you’ll need to come to the table with the following skills and qualifications: Post-secondary education in marketing, communications, business, project management or a related field. A marketing background and an understanding of common marketing channels and deliverables. Basic project management knowledge, including experience working with timelines, deadlines, task assignments and multiple stakeholders. Strong organizational skills and exceptional attention to detail. The ability to manage multiple priorities in a fast-paced, deadline-driven environment. Clear and professional written and verbal communication skills. A proactive approach, strong follow-through and the confidence to ask questions when information or direction is unclear. Comfort working with project management software, Microsoft Office or similar workplace tools. The ability to work collaboratively while also taking ownership of assigned responsibilities. Experience in an advertising, marketing or communications agency is considered a strong asset. Experience supporting print or digital production is considered an asset. Agriculture or agri-food industry experience is considered an asset, but is not required. We offer all employees health, dental, and vision benefits, automatic 3% RR46 contributions on an annual basis, a health spending account, health & cell phone reimbursements, and we can offer a hybrid working environment with a wonderful group of top talent individuals. Culture is everything to us, and we do our best to hire according to shared values and mutual respect. We are a TEAM, and we are looking for a like-minded individual who is eager to learn, contribute and help great work cross the finish line.

What you’ll do

The Project Coordinator will organize and facilitate the efficient flow of client work from initiation through delivery. They are responsible for coordinating timelines, maintaining project documentation, and ensuring clear communication between internal teams and external partners.

Requirements

Candidates must have post-secondary education in marketing, communications, business, or project management. Strong organizational skills, attention to detail, and basic project management knowledge are required to manage multiple priorities in a fast-paced environment.

Benefits

• Health insurance • Dental insurance • Vision insurance • RRSP contributions • Health spending account • Health reimbursement • Cell phone reimbursement

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Problem solving · Preferred
• Collaboration · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Project management · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project coordination
• Marketing
• Communication
• Project management
• Time management
• Organizational skills
• Attention to detail
• Task delegation
• Stakeholder management
• Media asset coordination
• Microsoft Office
• Proactive
• Problem solving
• Collaboration
• Accountability
• Creative Teams
• Resourcefulness
• Organizational Skills
• Ability To Meet Deadlines
• Animal Health
• Curiosity
• Media Planning
• Follow Through
• Willingness To Learn
• Research
• Agriculture
• Strategic Planning
• Public Relations
• Content Creation
• Digital Productions
• Project Management Software
• Marketing Communications
• Marketing Channel
• Project Management
• Milestones (Project Management)
• Project Coordination
• Timelines
• Verbal Communication Skills
• Coordinating
• Detail Oriented

Job areas

• Marketing
• Creative & Media
• Agriculture
• Administrative
• Consulting
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists