Project Coordinator

Job summary

The Project Coordinator will maintain project documentation, budgets, and schedules while supporting the Delivery Team in tracking project status. They are responsible for reconciling budgets, processing invoices, and ensuring project momentum across multiple concurrent initiatives.

Job details

Project control officer On behalf of our client in the Health Services Sector, we are looking for a Project Control Officer. Job Description Responsible for supporting the Delivery Team in the following: Maintain the project files; this pertains to project documentation, approvals, drawdowns, spreadsheets, meeting minutes, monthly status reports, third party contracts and other correspondence and documentation as appropriate. Maintain the budget; this includes auditing items to be delivered under projects, reviewing the weekly and monthly time tracking reports for anomalies, ensuring all invoices have been approved with the proper sign-offs prior to payment and ensuring drawdowns are properly recorded and maintaining ongoing cost to complete forecasts. This includes full reconciliation of the project budget and completing investigations for differences as they occur. Support the Delivery Manager to ensure all appropriate areas are represented on the project team and to maintain momentum of the project against a background of constantly conflicting priorities. The individual is required to multitask on several projects at one time depending upon complexity and activities in progress. Formally document and cost project activities by using the Microsoft Project tool Definition of development activities at sufficient detail levels Ongoing communication of project status, completing the agreed on project reports and escalating issues to the Delivery Manager, or Senior Delivery Manager as required Job Description - Mandatory Skills Ability to handle multiple projects of varying complexity in a team environment, as well as developing a thorough understanding of project management techniques 5 years of IT PCO experience Experience working in a healthcare (ideally hospital) environment. Strong MS Excel skills required to manage, track and report the project budget Ability to develop and maintain an MS Project Schedule, including multiple files consolidation and reporting Familiarity with IT concepts, methodology and vocabulary. Open to evening work

What you’ll do

The Project Coordinator will maintain project documentation, budgets, and schedules while supporting the Delivery Team in tracking project status. They are responsible for reconciling budgets, processing invoices, and ensuring project momentum across multiple concurrent initiatives.

Requirements

Candidates must have at least 5 years of IT Project Control Officer experience and strong proficiency in MS Excel and MS Project. Experience working within a healthcare or hospital environment is required.

Listed skills

• Reporting · Preferred
• Multitasking · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project control
• Budget management
• MS Excel
• MS Project
• Time tracking
• Invoicing
• Project documentation
• Healthcare environment
• IT concepts
• Multitasking
• Reporting
• Reconciliation
• Cost forecasting
• Stakeholder coordination

Job areas

• Technology
• Healthcare
• Management & Leadership
• Administrative