Assistant Project Manager

Job summary

The Assistant Project Manager will coordinate multidisciplinary engineering teams throughout the project life cycle, ensuring deliverables meet budget and schedule objectives. They will also support project managers with client communications, contract administration, and the maintenance of project documentation and risk registers.

Job details

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story:' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. We believe building engineering is more than systems and structures, it’s about powering progress and enabling innovation. As part of HDR’s Building Engineering Services Group, you’ll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive. From high-performance data centers driving the future of AI to dynamic commercial environments, your work will directly support technological advancement, sustainability, and human experience. We bring together mechanical, electrical, structural, and civil engineering experts to solve complex design challenges with precision, creativity, and collaboration. Whether you're optimizing energy efficiency, integrating resilient systems, or engineering the backbone of next-generation facilities, your contributions will help define the future of the built environment. This isn’t just a job, it’s a chance to lead innovation, engineer impact, and build a legacy of excellence. In the role of Assistant Project Manager, we'll count on you to: Coordinate work of single or multidiscipline teams throughout the project’s life cycle (from development and initiation to close-out), while under supervision of a Project Manager Responsible for many aspects of a small project or a single aspect of a larger project Coordinate workload through project execution and complete deliverables on budget and schedule Work with the Project Manager, Accounting, Operational and Business leadership for periodic project reviews Demonstrate strong ability to work under pressure, manage competing deadlines, and pivot quickly between changing priorities. Take initiative without prompting, anticipating needs, escalating issues when appropriate, and make decisions with evolving information. Approach challenges with a solutions-oriented mindset, bringing forward next steps, options, and recommendations. Support Project Managers in the delivery of single and multidisciplinary engineering projects throughout the full project life cycle, from project initiation and planning through execution and close-out. Coordinate project activities across engineering disciplines, clients, subconsultants and other stakeholders to support successful delivery of project scope, schedule, budget and quality objectives. Assist with the development and maintenance of project execution plans, scopes of work, budgets, schedules, staffing plans, deliverable registers and work breakdown structures. Maintain project risk, issue, change, decision and action registers, ensuring items are assigned, monitored and escalated appropriately. Support project change management, including identification and documentation of changes in scope, preparation of change requests and tracking client authorization. Coordinate project meetings, including preparation of agendas and materials, documentation of minutes and decisions, and follow-up of assigned actions. Coordinate the preparation, interdisciplinary review, approval and submission of project deliverables in accordance with project requirements and established QA/QC procedures. Support Project Managers with client communications and stakeholder coordination, including participation in client meetings, status reporting and resolution of project issues. Assist with the administration and coordination of subconsultants, contractors and vendors, including scopes, deliverables, schedules, budgets and invoices, as applicable. Assist with contract administration, including monitoring contractual requirements, deliverables, amendments and client commitments. Support preparation of proposals, fee estimates, project schedules, staffing plans and scopes of work for new and existing clients. Coordinate project close-out activities, including completion of outstanding deliverables, financial and contractual close-out, document retention and lessons learned. Demonstrate the ability to work effectively under pressure, manage competing deadlines and adapt quickly to changing project priorities. Take initiative by anticipating project needs, following through on commitments, escalating issues appropriately and making sound decisions within assigned authority. Approach challenges with a solutions-oriented mindset, bringing forward recommended actions and options rather than identifying problems alone. Perform other duties as needed Preferred Qualifications PMP certification is considered an asset Experience working in an engineering consulting environment. Demonstrated ability to coordinate multidisciplinary teams and manage multiple concurrent priorities. Strong organizational, analytical and problem-solving skills with careful attention to detail. Excellent written and verbal communication skills and the ability to communicate effectively with technical staff, project managers, clients and business leaders. Demonstrated understanding of fundamental project-management principles, including scope, schedule, budget, risk, change and quality management. Strong proficiency with Microsoft Office applications and the ability to learn project-management, financial and document-management systems. Ability to work independently within defined authority while recognizing when issues require escalation. Experience with project scheduling, financial/project controls or enterprise project-management systems. Experience coordinating multidisciplinary engineering or technical projects. Required Qualifications Bachelor's degree in related field or an equivalent combination of education and related professional experience 5 years related experience Must have the ability to interact with various design teams, have excellent organizational, project management and communication (both written and verbal) skills An attitude and commitment to being an active participant of our employee-owned culture is a must What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

What you’ll do

The Assistant Project Manager will coordinate multidisciplinary engineering teams throughout the project life cycle, ensuring deliverables meet budget and schedule objectives. They will also support project managers with client communications, contract administration, and the maintenance of project documentation and risk registers.

Requirements

Candidates must hold a bachelor's degree in a related field and possess at least 5 years of relevant experience. Strong organizational, communication, and project management skills are required, with PMP certification considered an asset.

Benefits

• Employee-owned culture
• Inclusive environment
• Employee network groups

Listed skills

• Change Management · Preferred
• Problem solving · Preferred
• Quality assurance · Preferred
• Risk Management · Preferred
• Microsoft Office · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project management
• Engineering consulting
• Multidisciplinary team coordination
• Budget management
• Schedule management
• Risk management
• Change management
• Stakeholder coordination
• Contract administration
• Proposal preparation
• Quality assurance
• Technical communication
• Problem-solving
• Microsoft Office
• Project controls
• Project Schedules
• Technical Projects
• Project Scoping
• Project Controls
• Solution-Oriented
• Project Implementation
• Resilience
• Stakeholder Coordination
• Planning
• Accounting
• Artificial Intelligence
• Budgeting
• Architectural Engineering
• Built Environment
• Change Management
• Change Requests
• Civil Engineering
• Communication
• Consulting
• Contract Management
• Creativity
• Data Centers
• Document Management Systems
• Retention Period
• Executive Sponsor
• Leadership
• Innovation
• Invoicing
• Problem Solving
• Project Management
• Project Management Professional Certification
• Proactivity
• Project Coordination
• Project Initiation Documentation
• Project Management Life Cycle

Job areas

• Engineering
• Management & Leadership
• Consulting
• Construction
• Energy
• Assistant Project Manager
• Management and Organization Analysts
• Project Management Specialists

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