Architectural Project Coordinator - Remote

Job summary

Coordinate project deliverables, schedules, drawings, and technical documentation across architectural and engineering projects, maintaining document control and ensuring required approvals are in place. Support project and contract administration by preparing meeting minutes, tracking action items and submissions, maintaining accurate records, and communicating with clients, consultants, contractors, and internal teams.

Job details

Your New Role As a Project Coordinator, you’ll support project and contract administration teams across a range of architectural and engineering projects. You’ll play an important role in keeping projects organized, ensuring technical and administrative information is coordinated effectively and that key documentation, schedules and deliverables are maintained throughout each stage of the project. Your responsibilities will include: Coordinating and distributing project deliverables, documentation and schedules across all project stages Managing the project document control and exchange process, working with internal teams, external consultants, clients and contractors Maintaining schedules and tracking key documentation including shop drawings, RFIs, Certificates of Payment and milestone submissions Coordinating the issuance, uploading and distribution of project drawings Ensuring the appropriate seals, stamps and approvals are in place before drawings are issued Attending project meetings, preparing and distributing minutes and following up on outstanding action items Maintaining organized and accurate project records and technical documentation Supporting architectural and project management teams with ongoing coordination and contract administration Communicating effectively with clients, contractors, consultants and senior project staff Helping project teams stay on top of deadlines, documentation requirements and project deliverables What You’ll Need to Succeed You’ll ideally have 2–5 years of project coordination or related experience within an architecture, engineering or multidisciplinary consulting environment. You’ll also bring: Post-secondary education in Architectural Technology, Architecture or a related discipline, with an Architectural Technologist background strongly preferred Experience supporting architectural, engineering or project management teams Understanding of the architectural and engineering consulting environment and how projects progress through different stages Experience working with technical drawings and project documentation, including RFIs, shop drawings and other construction administration documents Strong document control and organizational skills with the ability to manage multiple deadlines and priorities Clear and professional written and verbal communication skills Strong report writing, document preparation, editing and proofreading skills Confidence coordinating with clients, consultants, contractors and internal project teams Strong Microsoft Office skills and confidence working with digital project documentation Excellent attention to detail, particularly when managing drawings, submissions and project records What Would Make You Stand Out Existing Secret security clearance or eligibility to obtain Secret clearance Ability to communicate professionally in French and English Previous experience working on government, institutional or other complex/documentation-heavy projects Experience supporting large or multidisciplinary architectural projects Familiarity with formal project reporting and government documentation requirements Where You’ll Work This position will support projects in Ottawa, including government-related work. There is flexibility around remote and hybrid working, offering the opportunity to work fully remote within Canada, although candidates should be based in or able to effectively support the Ottawa market and project portfolio. What You’ll Get in Return You’ll have the opportunity to work on complex, high-profile projects, including government and institutional work, while gaining exposure to both project coordination and contract administration. Working alongside experienced architects, engineers and project managers, you’ll develop a strong understanding of the full project lifecycle while continuing to build your technical and coordination experience. The company also offers ongoing learning and professional development within a business focused on innovation, sustainable design and reducing the environmental impact of the built environment. The position offers a base salary of $60,000–$75,000, depending on experience, education and skills, a minimum of 3 weeks paid vacation, 10 personal/sick days, full health benefits and additional company perks. If you’re an Architectural Technologist or Project Coordinator looking to develop your career within a large multidisciplinary architecture and engineering environment, apply with an up-to-date resume or get in touch for a confidential conversation. This posting is for an existing vacancy with the organization. AI may be used to screen, assess or select applicants for the position.

What you’ll do

Coordinate project deliverables, schedules, drawings, and technical documentation across architectural and engineering projects, maintaining document control and ensuring required approvals are in place. Support project and contract administration by preparing meeting minutes, tracking action items and submissions, maintaining accurate records, and communicating with clients, consultants, contractors, and internal teams.

Requirements

Candidates should have 2–5 years of project coordination or related experience in an architecture, engineering, or multidisciplinary consulting environment, along with post-secondary education in Architectural Technology, Architecture, or a related discipline; an Architectural Technologist background is strongly preferred. They should be experienced with technical drawings and construction administration documents, have strong organizational, communication, writing, and Microsoft Office skills, and be able to manage multiple deadlines; Secret clearance eligibility, French-English communication, and government or complex-project experience are advantages.

Benefits

• Minimum 3 Weeks Paid Vacation
• 10 Personal/Sick Days
• Full Health Benefits
• Professional Development
• Company Perks

Listed skills

• Technical Documentation · Preferred
• Project Coordination · Preferred
• written communication · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Contract Administration
• Document Control
• Project Scheduling
• Technical Documentation
• Drawing Coordination
• RFI Management
• Shop Drawing Management
• Meeting Minutes
• Project Reporting
• Microsoft Office
• Written Communication
• Verbal Communication
• Report Writing
• Proofreading
• Deadline Management

Job areas

• Administrative
• Engineering
• Art & Design
• Construction
• Government & Public Sector

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