Project Coordinator - Emergency Response Division

The Project Coordinator will work closely with an extended team to ensure project details transfer effectively between the various individuals and departments. The Project Coordinator provides full administrative and customer service and team support for the Emergency Response Department. This role is additionally responsible for daily interaction with employees regarding project details, front-line project & logistical support and other administrative needs that impact the Emergency Response Department. Key Responsibilities: ● Provide daily administrative support and document control to our Emergency Response department. ● Liaise with various departments, project partners and team members regarding administrative matters. ● Ensure full understanding of customer/client contracts and monitor departmental compliance. ● Full understanding of key project activities, timelines for completion, quality of work and billing. ● Verify payroll hours and enter into tracking system ● Review and send ER schedule Monday to Friday and occasionally on weekends ● Coordinate waste disposal and create manifests in RPRA ● Review sub-contractor agreements, documentation and invoices. ● Provide professional project reports to customers/clients upon project completion or as required. ● Coordinate purchase orders required by the customer/client, in order to initiate billing. ● Assist with estimates & quotes ● Maintain ER training platform and coordinate new orientations and training sessions. ● Update inventory supply list ● Perform work in a safe manner, so as not to endanger oneself or others. ● Follow all established organizational policies and procedures. ● Perform other duties as assigned. Knowledge, Skills, Abilities and Competencies: ● Post-secondary education, college/university degree preferably in a related area of study, Project Management, Science, Environmental, Engineering, Business, Administration ● Minimum 2 years of experience working in a corporate environment in a Project Coordinator/Administrator ● Construction, industrial services, emergency response, and estimating work experience is an asset. ● Strong communication skills (both verbal and written). ● Demonstrated excellence within a highly administrative role with extreme attention to detail ● Excellent customer service skills, both over the phone, in-person, and through email. ● Ability to multi-task while balancing several work projects at the same time. ● Extremely organized in approach to document control and administrative functions. ● Must be a highly motivated, service minded and team-oriented individual. ● Must be flexible and willing to perform other duties as required ● Ability to work under pressure and in a fast-paced environment ● Valid G Class license We thank you for your interest. Only those selected for an interview will be contacted. GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [email protected] [[email protected]] Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date. This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.

The Project Coordinator provides administrative and logistical support for the Emergency Response Department, ensuring effective communication between teams and departments. Key duties include document control, payroll verification, waste disposal coordination, and managing client contracts and billing.

Candidates should have a post-secondary degree in a related field and at least 2 years of corporate experience in project coordination or administration. A valid G Class license and experience in construction or industrial services are considered assets.

• Customer servicePreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Administrative Support
• Document Control
• Customer Service
• Payroll Verification
• Waste Disposal Coordination
• Sub-contractor Management
• Project Reporting
• Purchase Order Coordination
• Estimating
• Training Coordination
• Inventory Management
• Multi-tasking
• Organization
• Communication
• Time Management

• Environmental & Sustainability
• Administrative
• Construction
• Logistics
• Management & Leadership

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week