Project Coordinator

Job summary

The Project Coordinator will support the landscape construction team by maintaining project documentation, schedules, and records. They will facilitate communication between the office and field teams while ensuring project files, invoices, and timesheets are accurate and up to date.

Job details

Project Coordinator Victoria Garden City Tree & Landscape Ltd. Location: Victoria, BC Job Description Garden City Tree & Landscape Ltd. is looking for an organized and detail-oriented Project Coordinator to support our Landscape Construction team. You will work closely with our Project Manager and Foremen to keep projects organized, schedules updated, documentation complete, and information moving efficiently between the office and field. This is a hands-on coordination role for someone who enjoys organization, technology, problem solving, and working with a variety of people. Responsibilities • Maintain project files, documentation, drawings, photos, purchase orders, and other project records • Assist with project scheduling and updates in LMN • Review timesheets, labour hours, and cost codes for accuracy • Track daily project and safety documentation and follow up on missing information • Organize receipts, expenses, supplier invoices, purchase orders, materials, and deliveries • Support project invoicing and change order documentation • Assist with project meetings, action items, and follow up • Support project kick-off and closeout documentation • Work with Project Managers, Foremen, Finance, Estimating, suppliers, and field teams to keep projects organized and moving forward Qualifications • 1+ year of experience in administration, project coordination, construction administration, or a similar role • Strong Microsoft 365 skills, particularly Excel, Outlook, Word, Teams, and SharePoint • Strong Excel skills, including formulas, sorting, filtering, tables, and data organization • Experience with scheduling, project management, or digital administrative systems • Excellent organization, time management, and attention to detail • Strong written and verbal communication skills in English • Ability to manage multiple priorities and follow up on outstanding information • Comfortable learning and adopting new technology and software • Able to work independently while knowing when to escalate an issue Assets • Experience in construction, landscaping, contracting, or another project-based environment • Experience with LMN or similar project management software • Familiarity with construction terminology, timesheets, cost codes, purchase orders, invoices, and project documentation • Post-secondary education in business, administration, construction administration, or a related field Compensation $27–$30 per hour, depending on skills and experience. Benefits Extended Health and Dental Benefits. Health Spending Account. Life Insurance. Quality work clothing. Training and career advancement opportunities. On-site free parking. Access to in-house mulch and soil for personal use. Free coffee from our in-office machine. Monthly team gatherings with food and beverages. Supportive, friendly, and safe work environment. Schedule Regular: Monday to Friday, 7:15 AM – 3:45 PM Seasonal Hours (May–September): Monday to Thursday, 6:45 AM – 5:15 PM Work Location Based on Garden City Headquarters - 4370 Interurban rd. Occasionally can travel to site in the Greater Victoria Area About Us Garden City Tree & Landscape Ltd. is a leading landscaping company serving Greater Victoria for over twenty years. We take pride in quality craftsmanship, safety, professional development, and providing our employees with competitive wages, quality equipment, benefits, and opportunities for growth. If you’re coming from civil construction, excavation, or another heavy equipment environment, this is an opportunity to bring your experience into landscape construction, work on smaller and more focused projects, and see the finished product while building beautiful outdoor spaces. Our Core Values Respect for Individuals Personal Accountability Quality of Work Safe Work Environment Peer Support Client Experience

What you’ll do

The Project Coordinator will support the landscape construction team by maintaining project documentation, schedules, and records. They will facilitate communication between the office and field teams while ensuring project files, invoices, and timesheets are accurate and up to date.

Requirements

Candidates must have at least one year of experience in administration or project coordination and strong proficiency in Microsoft 365, particularly Excel. Excellent organizational skills and the ability to manage multiple priorities in a construction or project-based environment are required.

Benefits

• Extended Health and Dental Benefits
• Health Spending Account
• Life Insurance
• Quality work clothing
• Training and career advancement opportunities
• On-site free parking
• Access to in-house mulch and soil for personal use
• Free coffee
• Monthly team gatherings

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Problem solving · Preferred
• Microsoft 365 · Preferred
• Attention to detail · Preferred
• Teams · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Documentation · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• scheduling · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project coordination
• Microsoft 365
• Excel
• Outlook
• Word
• Teams
• SharePoint
• Data organization
• Time management
• Attention to detail
• Communication
• Problem solving
• Scheduling
• Documentation
• Construction administration
• LMN software
• Excavation
• Project Documentation
• Project Schedules
• Change Orders
• Accountability
• Microsoft Excel
• Construction
• Business Administration
• Heavy Equipment
• Construction Management
• Finance
• Invoicing
• Problem Solving
• Landscaping
• Project Management Software
• Project Management
• Microsoft Outlook
• Mulch
• Project Coordination
• Microsoft SharePoint
• Sorting
• Time Management
• Verbal Communication Skills
• Coordinating
• Peer Support
• Project Files
• Detail Oriented

Job areas

• Construction
• Administrative
• Management & Leadership
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists