Project Manager – Award Winning Facilities Firm

Job summary

Job Summary: Freshco’s Project Manager is responsible for servicing multi-site clients across Canada and the United States. With 3+ years of hands-on experience in blueprint reading, scope of work (SOW) interpretation, and take-off preparation, the Project Manager is well-equipped to lead projects with minimal oversight. They are accountable for preparing, planning, and executing awarded projects through completion, including the billing process. The Project Manager also plays a key role in negotiating rates, cultivating strong relationships with clients and contractors, and ensuring consiste…

Job details

Job Summary: Freshco’s Project Manager is responsible for servicing multi-site clients across Canada and the United States. With 3+ years of hands-on experience in blueprint reading, scope of work (SOW) interpretation, and take-off preparation, the Project Manager is well-equipped to lead projects with minimal oversight. They are accountable for preparing, planning, and executing awarded projects through completion, including the billing process. The Project Manager also plays a key role in negotiating rates, cultivating strong relationships with clients and contractors, and ensuring consistent delivery of Freshco’s high standards. As a leader, the Project Manager professionally represents Freshco with all internal and external stakeholders. Key Responsibilities include, but are not limited to the following: Responsible for ensuring all information is entered and accurate in the Freshco internal database system. Maintains detailed notes, follow up dates, vendor information, estimating, bids, contracts, financial details, and documents. Lead projects by independently managing complex project scopes, demonstrating sound judgement, and trusted leadership across teams. o Develop accurate and detailed cost estimates for the project, which is essential for determining the overall project budget, securing financing, and ensuring that the project is financially viable based on review of the project plans and specifications. o Develop project plans and schedules, setting milestones, preparing Gantt charts and ensuring that work is completed on time and within budget. o Manage project budgets, tracking expenses, and ensuring that costs are kept within budget. Including changes to project scope, timelines, or budgets, ensuring that any changes are communicated to all stakeholders and that work is completed in a timely and efficient manner. o Responsible for completing closeout activities, including final inspections, punch list items, and turnover to the client. Overseeing construction o Responsible for ensuring that all work is completed to the required quality standards, and that any defects or issues are promptly identified and addressed. o Conduct periodic site inspections to ensure quality, timing, and adherence to standards. o Manage site communications and issue resolution. o Negotiate technician / contractor rates, price increase requests, if required. Responsible for recruiting new vendors into the Freshco network and vetting all requirements for successful onboarding. o Responsible for selecting and managing vendors and subcontractors for projects, including negotiating contracts, and ensuring that work is completed to the required standards, pricing, and schedule. Ensure that all work is completed in compliance with applicable regulations and codes, and that all necessary permits and approvals are obtained for construction projects. Serve as a point of contact with clients, and other stakeholders: o providing updates on project progress o Handle escalations with confidence, provide strategic input, and represent the project team in high-level discussions. Work closely with site operations teams to ensure that projects are completed in a way that minimizes disruption to site operations and that new sites can open on schedule. Identify and manage risks associated with construction projects and develop contingency plans to mitigate any potential issues that may arise. Mentor and develop talent: o Actively Support, Project Managers and Coordinators, fostering a culture of continuous learning and professional growth. o Contribute to the development and refinement of project management standards, tools, and best practices to elevate team performance. o Inspire and lead by example with a leadership mindset, setting a high bar for excellence, collaboration, and accountability across the organization. Expected travel throughout Canada and the US based on job site location and volume. All travel will be approved by management. After-hours (night and weekend) work may be required in addition to regular day work. Works from office, remotely, or the job sites following Freshco’s policies and guidelines. Collaborate with all internal divisions and leadership team. Skills & Qualifications: 3+ years of hands-on project management experience. 3+ years of experience interpreting blueprints, understanding scopes of work (SOW), and performing accurate material and labor take-offs in a retail construction environment. Strong organizational and time management skills. Excellent client service and interpersonal communication abilities. Excellent verbal and written communication skills; professional email and call etiquette are essential. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience using QuickBase, Service Channel, or other CRM/CMMS platforms. Strong attention to detail, critical thinking, and solution-oriented decision-making. Conflict resolution, escalation handling, and negotiation skills. Adaptable and eager to learn and meet the changing requirements of the position. Motivated by impact and team collaboration. Apply today! Freshco is committed to equal employment opportunities and to attract and retain the most qualified employees regardless of race, national origin, religion, sexual orientation, gender, age, or disability. Please note that any offer of employment may be subject to reference checks and background checks, including a criminal record check as part of the selection process. Job Type: Full time Benefits: Dental care Employee assistance program Extended health care Flexible schedule Paid time off Vision care Work from home Work Location: Remote Pay: $75,000 - $95,000

What you’ll do

The Project Manager is responsible for planning, executing, and closing out multi-site construction projects while managing budgets, schedules, and vendor relationships. They also serve as a key point of contact for clients and mentor junior staff to ensure high-quality delivery.

Requirements

Candidates must have at least 3 years of hands-on project management experience, specifically in blueprint reading and material take-offs within a retail construction environment. Proficiency in Microsoft Office and experience with CRM or CMMS platforms like QuickBase or Service Channel is required.

Benefits

• Dental care • Employee assistance program • Extended health care • Flexible schedule • Paid time off • Vision care

Listed skills

• preparation · Preferred
• Leadership · Preferred
• Health · Preferred
• Planning · Preferred
• management · Preferred
• Communication · Preferred
• contracts · Preferred
• Time · Preferred
• Project management · Preferred
• Billing · Preferred
• Flexible · Preferred
• CRM · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Management
• Blueprint Reading
• Scope of Work Interpretation
• Take-off Preparation
• Cost Estimation
• Budget Management
• Vendor Management
• Contract Negotiation
• Risk Management
• Microsoft Office Suite
• QuickBase
• Service Channel
• CRM
• CMMS
• Conflict Resolution
• Stakeholder Management