Project Coordinator I

Job summary

The Project Coordinator supports Project and Construction Managers by tracking project progress, managing documentation, and ensuring timelines are met. They are responsible for preparing invoices, maintaining digital records, and facilitating communication between internal teams and subcontractors.

Job details

REMOTE - CANADA Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Project Coordinator (Internally known as Project Coordinator I), you'll be the steady force that ensures every restoration project runs smoothly from start to finish. You'll support Project Managers and Construction Managers by tracking progress, managing documentation, and helping teams stay aligned. If you enjoy a fast-paced environment where accuracy and collaboration matter, this role will give you the opportunity to make a real impact on project success and client satisfaction. A DAY IN THE LIFE OF A PROJECT COORDINATOR As a Project Coordinator, you'll be at the heart of every restoration project, making sure the moving parts come together seamlessly. You'll review files, double-check that timelines and standards are on track, and stay in constant communication with Project Managers, Construction Managers, and subcontractors to keep progress flowing. You'll prepare invoices, follow up on accounts receivable, and keep digital records organized so nothing slips through the cracks. You'll spot potential issues before they cause delays, solve problems with a calm, practical approach, and keep everyone in the loop from start to finish. Your organization, communication, and initiative will help every project run smoothly and every client feel supported from the very first call to the final closeout. Qualifications 1-3 years of office administration or project coordination experience, preferably in construction or restoration High school diploma or equivalent required; post-secondary education in business or construction administration an asset Proficiency with Microsoft Office Suite and comfort using digital tools and project tracking systems Experience with XactAnalysis required; Xactimate knowledge an asset Strong organizational skills with exceptional attention to detail Effective communicator who can manage multiple priorities and tight timelines Basic accounting and data entry skills, with an understanding of job costing and billing Team-oriented mindset with a commitment to providing excellent client service Who We Are At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you. Let's Rebuild Together Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future. By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process. First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

What you’ll do

The Project Coordinator supports Project and Construction Managers by tracking project progress, managing documentation, and ensuring timelines are met. They are responsible for preparing invoices, maintaining digital records, and facilitating communication between internal teams and subcontractors.

Requirements

Candidates must have 1-3 years of office administration or project coordination experience, preferably in construction or restoration. Proficiency in Microsoft Office and XactAnalysis is required, along with a high school diploma or equivalent.

Benefits

• Health insurance
• Dental benefits
• RRSP matching

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Billing · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project coordination
• Office administration
• Construction administration
• Microsoft Office Suite
• XactAnalysis
• Xactimate
• Data entry
• Job costing
• Billing
• Communication
• Organization
• Attention to detail
• Time management
• Problem solving
• Client service
• Office Administration
• Xactimate (Claims Estimating Software)
• Organizational Skills
• Accounts Receivable
• Accounting
• Construction
• Construction Management
• Data Entry
• Invoicing
• Job Costing
• Project Management
• Microsoft Office
• Multitasking
• Project Coordination
• Subcontracting
• Team Oriented
• Collections
• Detail Oriented

Job areas

• Construction
• Administrative
• Management & Leadership
• Customer Service & Support
• Finance & Accounting
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

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