Project Coordinator, Sales & Marketing (GTA)

We are seeking a vibrant and detail-oriented Project Coordinator of Sales & Marketing, integral to the success of Project Launches and on-going Sales Programs across existing and upcoming Communities. This role involves supporting various aspects of project delivery, including campaign execution and data analysis. The Coordinator will also assist with Community and product launches, Sales events, Homeowner events, and supporting/maintaining the Sales Centres and Model Homes. Why Caivan? Industry Leading Wages Annual Paid Operations Shutdown (in addition to Paid Vacation Days) Complimentary Daily Lunch Program Free Parking Onsite Training & Development Programs Company-Paid Health & Dental Coverage Coordinating Benefits Life Insurance where applicable Group Benefits & Perks (including Goodlife & Bell Mobile) Use of ADP (HR Portal) – easily access your employee information, paystubs & schedule time off Recognition Programs (contributions, milestones etc.) Bi-Weekly Payments directly to your bank account You Will Bring * Bachelor’s Degree required in Business Administration, Marketing or similar program * 2-3 years of experience in a Project Coordination role – New home construction experience is considered an asset (low-rise or high-rise) * 2-3 years experience with website CMS platform and some HTML are required – experience with WordPress is considered an asset * 2-3 years experience with database email design and deployment is required * Proficiency with MS Suite – strong knowledge of Excel and PowerPoint is required Exceptional Skills * Knowledge of SQL and Power BI considered an asset * Graphic Design experience and knowledge of design tools/software considered an asset * Strong attention to detail, takes pride in quality, and works with a sense of urgency * Excellent communication skills and commitment to continuous learning Key Responsibilities Project Support * Assist in developing and implementing execution plans for marketing initiatives and promotional campaigns Campaign Assistance * Ensure that campaigns are delivered on-schedule and meet quality expectations across various channels (including website, digital ads, eblasts, signage, etc.) * Help track success metrics for marketing campaigns such as audience engagement & traffic Event Coordination * Support the planning and execution of Sales events and Homeowner events, ensuring smooth operations and successful outcomes Team and Vendor Coordination * Facilitate effective communication and coordination with third-party creative agencies, vendors, and internal teams, ensuring quality performance and timely delivery of all goods & services Sales Center and Model Home Support * Aid in maintaining and managing Sales Centres and Model Homes to ensure they are professionally presented including displays & collateral Budget and Resource Tracking * Contribute/Assist in processing invoices and help manage resource allocation to ensure efficient usage Adaptability and Problem-Solving * Identify and address challenges as they arise, providing support in day-to-day problem-solving Additional Notes * A valid driver’s license and access to a reliable vehicle are required * Ability to work full time and in-person, including evenings & weekends * Extended periods at a computer may be required at times We carefully review all applications and will contact candidates whose skills, experience, and qualifications most closely align with the requirements of the position. We are committed to providing an inclusive recruitment process. If you require accommodation at any stage of the selection process, please contact Human Resources and we will work with you to meet your needs. This position is available due to a new role vacancy.

The coordinator will assist in developing and implementing execution plans for marketing initiatives and promotional campaigns, ensuring timely delivery across various channels and tracking success metrics. This role also involves supporting the planning and execution of Sales and Homeowner events, and maintaining Sales Centres and Model Homes.

Candidates must possess a Bachelor’s Degree in Business Administration, Marketing, or a similar program, along with 2-3 years of experience in Project Coordination, website CMS platform usage, and database email design/deployment. Proficiency in MS Suite, especially Excel and PowerPoint, is required.

• Industry Leading Wages • Annual Paid Operations Shutdown • Paid Vacation Days • Complimentary Daily Lunch Program • Free Parking • Onsite Training & Development Programs • Company-Paid Health & Dental Coverage • Life Insurance • Group Benefits & Perks • Recognition Programs • Bi-Weekly Payments

• Data analysisPreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Campaign Execution
• Data Analysis
• Website CMS Platform
• HTML
• Database Email Design
• Deployment
• MS Suite
• Excel
• PowerPoint
• SQL
• Power BI
• Graphic Design
• Attention To Detail
• Communication Skills
• Problem-Solving

• Sales
• Marketing
• Administrative
• Construction
• Data & Analytics

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week