Workspace Planning Project Coordinator

What you'll do * Plans, coordinates and oversees workplace construction, office renovations, reconfigurations, decommissioning, furniture removal and installations, ergonomic requirements and employee office moves. Develops and manages project plans, move / occupancy plans from implementation to completion. Reviews and pre-approves contractor and supplier cost estimates and schedules prior to client acceptance and sign off. * Develops office plans and furniture layouts with design contractor and clients to meet client requirements and comply with building codes, building management requirements and corporate standards. Designs, prepares sketches and drawings depicting efficient use of office space, location and type of furniture and equipment. Consults with ergonomist on ergonomic related requirements. * Coordinates schedules and oversees renovation, electrical, telecommunications, IT, seismic bracing, furniture installers and moving trades. Pre-approves, processes and reconciles contractor and supplier invoices and other documentation for payment. * Identifies issues, develops and recommends options to project stakeholders to maintain project schedules and budget. Incorporate change orders into project plans. * Orders furniture and monitors inventory to ensure adequate and appropriate levels are available. * Directs, monitors and oversees contractors and suppliers on project schedules, delivery and installations, cost estimates and work progress. Provides project stakeholders with up-to-date site and safety information (such as emergency and safety protocols) to meet building and site safety requirements. * Maintains client relationships with business groups, external clients, contractors, trades and suppliers. Develops employee communications for construction and renovation builds. Ensures current and long-term space requirements are met by working with project stakeholders and Workspace Planning team to review clients' business requirements. Coordinates and oversees workplace construction, office renovation and employee office moves with Facilities Management and Building Improvements. * Provides various project reports and updates to Properties and project stakeholders. * Performs duties of a minor nature related to the above duties that do not affect the rating of the job. What you bring * Certificate or Diploma in project management, interior design/architecture, facility/property management, business/finance administration or in a related field of study from an accredited institution; * Plus three (3) years of work experience in project coordination/management or space planning; and working with trades, contractors, suppliers, or project teams. * Must hold a valid class five (5) driver’s license. What else you should know This position is affiliated with the Movement of United Professionals union (MoveUP/COPE). http://moveuptogether.ca * Please note this is a Full-Time Regular (FTR) MoveUP Group 8 opportunity on the team based at our Dunsmuir location in Vancouver. * Works in a normal office environment. Regular office-to-office travel and occasional overnight travel required. Regularly works at construction sites during workspace project site visits and regular exposure to dust and dirt during construction and office furniture reconfigurations. May be required to wear personal protective equipment during site visits. Occasionally pulling, pushing, lifting and carrying boxes of moderate weight. * A condition of employment is to maintain your Class 5 drivers license in good standing. * Please note this role is classified as a Hybrid role under the flexible work model, which currently includes a mix of working from home and working in the office. At present, this role is expected to work in the office a minimum of two days per week however at times it could be more frequent due to operational requirements and does require flexibility.

Coordinates and oversees workplace construction, office renovations, and employee moves from planning to completion. Manages contractor schedules, cost estimates, and furniture layouts to ensure efficient use of office space.

Requires a certificate or diploma in project management, interior design, or a related field, plus three years of experience in space planning or project coordination. A valid class five driver's license is mandatory.

• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Space Planning
• Office Renovation
• Furniture Layout Design
• Budget Management
• Contractor Management
• Ergonomics
• Vendor Management
• Project Scheduling
• Stakeholder Communication
• Inventory Monitoring
• Building Code Compliance

• Construction
• Administrative
• Management & Leadership
• Art & Design
• Energy

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Sep 24, 2026

Posting language

English

Working hours

40 hours per week

Office presence

2 days per week

Seniority

Associate