Project Coordinator

Job summary

The Project Coordinator will manage project governance, maintain detailed schedules, and ensure seamless communication across engineering, operations, and customer teams. They are responsible for reporting KPIs, preparing meeting minutes, and ensuring all project activities meet internal and customer requirements.

Job details

Req ID:531057 At Alstom, we build what millions depend on daily - rail transportation systems that can't afford to fail. We're more than 85,000 people worldwide creating the industry's most diverse portfolio: high-speed trains, metros, trams, maintenance services and integrated systems. MORE THAN A JOB: A MISSION Take on a new challenge and apply your project management expertise in a new cutting-edge field. You’ll work alongside collaborative, detail-oriented, and innovative teammates. You'll play a key role in ensuring the successful coordination and delivery of project activities. Day-to-day, you’ll work closely with teams across the business (e.g., engineering, operations, and customer relations), manage project governance processes, and ensure seamless communication across subsystems, partners, and customers. You’ll specifically take care of preparing and maintaining detailed project schedules, as well as creating and coordinating internal and external reports, but also supporting senior management in managing key information and facilitating project-related meetings. YOUR ROLE, YOUR IMPACT * Reporting internal and external KPIs * Coordinating transversal internal and external reports * Developing and maintaining project schedules and regular reporting * Preparing and editing meeting minutes and presentations * Following up on tasks and ensuring deadlines are met * Applying analytical skills to compile summary documents, such as Monthly Progress Reports and Management Plans * Coordinating project governance issues across subsystems, partners, and customers * Ensuring compliance with Alstom’s internal reporting rules and customer requirements WHAT YOU BRING We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role: * Degree in Business Administration, Project Management, or an equivalent experience * 3-5 years of project coordination or project management experience * Strong Excel skills for project tracking and progress updates * CMMS experience such as Maximo, GSI, SAP. Experience with Maximo is considered a valuable asset * Knowledge of project management tools and software (e.g., MS Project, Power BI, Visio, Macroprogramming language) * PMP certification is considered a valuable asset * Quality management exposure or quality-focused experience is considered a valuable asset * Excellent communication and interpersonal skills to foster collaboration across teams * Ability to anticipate challenges and provide clear, proactive reporting * A team-oriented mindset with a focus on conflict resolution * Valid Ontario Class G driver’s licence required, with the ability to operate company-owned or authorised vehicles. * Ability and willingness to work at both Etobicoke and Whitby locations based on operational needs. Please note that this position is offered on a 24-month contract basis. Compensation The expected compensation for this role is $90,000 - $100,000 CAD per year. Final compensation will be based on skills, experience, and internal equity. Use of Artificial Intelligence in Hiring We do not use artificial intelligence in the recruiting process for this role Interview Process & Candidate Communication Candidates who participate in an interview for this role will be informed of the hiring decision within 45 days of their final interview date Accessibility & Equal Opportunity We are an equal opportunity employer and are committed to providing accommodation throughout the recruitment process. We’re committed to creating an inclusive workplace for everyone. If you require accommodation during the hiring process, please email us at "humanresources.accessibility@alstomgroup.com” while referring to the job requisition number, job title and location you applied to.

What you’ll do

The Project Coordinator will manage project governance, maintain detailed schedules, and ensure seamless communication across engineering, operations, and customer teams. They are responsible for reporting KPIs, preparing meeting minutes, and ensuring all project activities meet internal and customer requirements.

Requirements

Candidates should have 3-5 years of project coordination experience and a degree in Business Administration or Project Management. Proficiency in Excel and familiarity with project management software like MS Project or SAP are required, along with a valid Ontario Class G driver's license.

Listed skills

• Power BI · Preferred
• SAP · Preferred
• Project Coordination · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Reporting · Preferred
• Project management · Preferred
• Conflict Resolution · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project management
• Project coordination
• Excel
• Maximo
• GSI
• SAP
• MS Project
• Power BI
• Visio
• Macroprogramming
• Reporting
• Communication
• Conflict resolution
• Quality management
• Analytical skills
• Project Management
• Presentations
• Key Performance Indicators (KPIs)
• Management
• Governance
• Operations
• Coordinating
• Microsoft Visio
• Innovation
• Detail Oriented
• Business Administration
• Artificial Intelligence
• Analytical Skills
• Customer Relationship Management
• SAP Applications
• Interpersonal Communications
• Project Schedules
• Quality Management
• Conflict Resolution
• Project Coordination
• Editing
• Team Oriented
• Microsoft Project
• Progress Reporting
• Internal Reporting
• External Reporting
• IBM Maximo
• Workplace Inclusivity
• Project Management Professional Certification
• Taking Meeting Minutes
• Management Plans

Job areas

• Transportation
• Management & Leadership
• Engineering
• Administrative
• Project Coordinator
• Statistical, Mathematical and Related Associate Professionals
• Project Management Specialists

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