Imaging Project Coordinator

Location: London, Ontario (Remote based) Job Salary: $42,000-$70,000 Job Title: Project Coordinator (Full-time, permanent) Department: Medical Imaging Job Summary: Provide administrative, clerical, implementation and/or processing support to the project teams and stakeholders. Assist with document/process/report development, testing, tracking, distribution, and management. Coordinate meetings, presentations, and training activities, facilitate billing and payment activities, and act as first point of contact for project queries. Ensure that all activities align with quality standards, project guidelines, corporate best practices, and regulatory standards and guidelines. Project Support Prepare and coordinate flow of documents, materials, and resources for project meetings and presentations, preparing meeting agendas, minutes and documents, scheduling and coordinating project committees, sponsor and site meetings, and tracking training programs and activities Facilitate project invoicing, billing and payment document preparation including support documents, and assist with internal and external communications throughout the project life cycle. Document Management Assist team, providing timely administrative support, including form preparation, client/project information entry, creating logs, reports, and scripts Contribute to the creation and maintenance of project forms, documents and processes during the project life cycle and assist with project issue identification and resolution during audits that is consistent with project requirements Client/Sponsor Support Act as first point of contact for project queries, appropriately identifying, addressing, redirecting or escalating questions, protocol clarification requests and project/service issues appropriately, that are consistent with project requirements, regulatory standards and corporate code of conduct Document Control Manage and maintain project materials, tools, equipment and supplies, ensuring all activity is entered/recorded, distributed, tracked, monitored, updated, revised and/or maintained in accordance with project protocols, industry best practices and regulatory standards and guidelines Qualifications Applicants should have a minimum of one to three years of related work experience with ongoing training, or a minimum of a one-year College Advance Diploma/Degree in a relevant field of study, preferable in Health or Life Sciences, or Clinical Research. The successful candidate must exhibit the following skills: Knowledge of clinical research, ability to work independently, strong communication skills, and the ability to work in a cross-functional environment We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. + bonus

The role provides administrative and processing support to project teams, including document development, meeting coordination, and billing activities. It also involves acting as the primary point of contact for project queries and ensuring all activities meet regulatory and quality standards.

Candidates need one to three years of related experience or a college diploma/degree in a relevant field, preferably Health, Life Sciences, or Clinical Research. Key requirements include knowledge of clinical research and the ability to work independently in a cross-functional environment.

• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Clinical Research
• Project Coordination
• Document Management
• Administrative Support
• Communication Skills
• Cross-functional Collaboration
• Meeting Coordination
• Billing and Invoicing
• Quality Standards Compliance
• Regulatory Compliance

• Healthcare
• Science & Research
• Administrative
• Management & Leadership
• Manufacturing

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 13, 2026

Posting language

English

Working hours

40 hours per week

Location requirements

Country, Montreal, Quebec, Canada

Seniority

Not Applicable

Application method

Direct apply is available