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Senior Project Manager Facilities/Large Capital

August 1 2021
Categories Project Management, Business Analysis, Engineering, Construction, Engineering, Civil engineering, Construction, Structure, Project, Project management, Planning, Engineering, Project management, Business analysis
Sudbury, ON

Contract Position
(Special Project)
Estimated probable duration: three (3) years

Main Function:   The position provides expertise and leadership for managing and coordinating all aspects of delivery of large-scale vertical construction projects from project inception to project closeout. Reviews and directs the work of staff and consultants and oversees the planning, implementation, and tracking of specific projects for CGS. 

Duties: Under the general supervision of the Director of Assets and Fleet Services.

  1. Manage all contracts associated with the identified projects, including architectural consultant, general contractor, equipment and furnishing suppliers, other consultants and contractors as required. This includes, but is not limited to: ensuring contract terms and conditions are met; review and approval of all invoices, change orders and payment certificates; inspection and monitoring of contractors' work; and addressing all performance issues, deficiencies and concerns on a timely basis.
  2. Act as CGS' representative in the engineering design and planning process, ensuring consultants meet project requirements.
  3. Responsible for ensuring the integrity of the design is maintained through the construction phase.
  4. Provide regular financial, schedule and project status reports to the project sponsor, steering committee and key stakeholders through all phases of the project.
  5. Oversee the development, coordination and implementation of project management tools including project charter, project schedule, work breakdown structure and stakeholder, risk, communication, quality, commissioning and transition plans.
  6. Responsible for coordinating the preparation, coordination and oversight of procurement instruments including design (RFP's, RFQ's), setting specifications and preparing cost estimates.
  7. Track, document and report on pertinent project information as defined by the Project Management Plan.
  8. Recommend human resource requirements and participate in the allocation of project delivery team members such as designers, inspectors, consultants, etc.
  9. Act as lead in carrying out project work in accordance with expectations of the Project Management Plan to deliver projects on time, on budget and to the required quality standard.
  10. Coordinate and direct the activities of team members.  Issue directions and sanctions to external resources as necessary.
  11. Conduct site visits to ensure work is consistent with contract documents, project objectives, regulations and policies.
  12. Coordinate, schedule, prepare agendas, produce minutes and Chair project meetings.
  13. Identify, investigate, evaluate and take actions as necessary to mitigate project risks.
  14. Ensure Construction Data Records (e.g. commissioning documents, as-built drawings, etc.) are accurate, complete and updated within required time frames.
  15. Implement quality assurance methodologies to ensure project outcome meets required standards. 
  16. Ensure that commissioning, closeout and warranty review processes are completed.
  17. Act as senior technical advisor in mechanical engineering, building engineering and building site infrastructure works (civil) design. Develop and revise policies, procedures and standards for office environmental conditions; selection of materials and equipment to be used in construction projects; and project management procedures.
  18. Develop presentation materials, coordinate and attend public consultation sessions.  Liaise with affected stakeholders to discuss and resolve concerns.  Mediate disputes between project participants.
  19. Participate in the hiring, training and evaluation of Section staff to ensure Project Teams are properly staffed to perform the functions required.  Recommend discipline of Project Team individuals to Section Manager as required.
  20. Act as Management's representative in the grievance process as required.
  21. Act as CGS's representative for project-related litigation matters. Liaise with Legal Services, Risk Management, CGS's insurance adjuster and other stakeholders on matters relating to claims and other project disputes.
  22. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein, ensuring due diligence is maintained.
  23. Perform other duties as assigned.

Qualifications:

Education and Training:

University degree in a related discipline from a recognized University with Canadian accreditation.

Additional education initiatives to update and expand competencies.

Project Management Professional (PMP) certification is an asset.

Membership in the Professional Engineers of Ontario (PEO) is an asset.

Experience:

Minimum of six (6) years of directly related and responsible experience, including experience at a management level.

Municipal and public sector experience a definite asset.

Experience coordinating project delivery teams an asset.

Experience in the coordination of employees and work assignments as well as dealing with the general public.

OR

Education and Training:

College diploma in a related discipline from a recognized Community College with Canadian accreditation.

Additional education initiatives to update and expand competencies.

Project Management Professional (PMP) certification is an asset.

Certification through OACETT as a Certified Engineering Technologist is an asset.

Experience:

Minimum of eight (8) years of directly related and responsible experience, including experience at a management level.

Municipal and public sector experience a definite asset.

Experience coordinating project delivery teams an asset.

Experience in the coordination of employees and work assignments as well as dealing with the general public.

Knowledge of:

Engineering and/or architecture principles, construction practices, engineering and construction methods, building structures, mechanical and electrical systems and civil site works and infrastructure. 

Project delivery and standardized project management methods.  Related general civil and mechanical design principles and practices on multi-discipline projects. 

Applicable legislation and regulations, as well as CGS policies and procedures.

Best practices within areas of responsibility.

Proven ability to work with computer software systems including engineering, project management, scheduling and word processing software.

Quality control, quality assurance, project commissioning and closeout related to projects.

Abilities to:

Understand and meet the needs of stakeholders.

Establish effective working relationships with stakeholders including staff, CGS Council, contractors, consultants, external agencies and members of the public.

Review complex design and specifications for specific projects.

Utilize independent judgment to guide construction team where policies do not provide guidance to conduct in-depth investigation and extensive research (political impacts, individual impacts to site, review of law, construction contract, market conditions, scheduling of project timelines).

Write reports, correspondence, briefing notes and develop presentation materials.

Coordinate and manage the financial, human and physical resources in an efficient and sustainable manner.

Prepare contract documents and have an understanding of contract law.

Manage conflict, mediate disputes, negotiate change orders and assist in reaching consensus.

Adjust to shifting priorities and deadlines.  Balance conflicting demands from stakeholders.

Create enthusiasm and motivation for project delivery teams to pursue CGS's service level targets.

Identify and mitigate risks.

Lead and participate with change management.

Advocate, promote and implement best practices.

Personal Suitability:

Mental and physical fitness to perform essential job functions.

Strong interpersonal skills.

Personal commitment to address demands from internal and external stakeholders.

Language:

Excellent use of English; verbally and in writing.

Other Requirements:

Will require the use of a personal vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver's license, have an acceptable driving record, and personal insurance coverage.

For more information on this opportunity, please visit our website: www.greatersudbury.ca/jobs

Qualified candidates should submit their résumé in confidence by Friday, July 23, 2021 at 4:30 PM by: e-mail to: ******@**************.** or facsimile number: 705-688-3979.  Any application received after this deadline will not be considered. Please reference the Employment Opportunity number (EX21-474) on your resume.

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and welcomes submissions from all qualified applicants.

Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.  

All applicants are thanked for their interest in this position.  Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process, you must advise the Hiring Manager.

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