Program Office Analyst

January 15 2019
Categories Project Management, Business Analysis, Environmental, Environmental - Energy
Port Hope, ON

INTRO

On behalf of its client, Atomic Energy of Canada Limited (AECL), Canadian Nuclear Laboratories (CNL), at its Historic Waste Program (HWP) Management Office in Port Hope, implements federal programs and projects related to the safe management of historic low-level waste (LLW) across Canada. The scope of work includes characterization, cleanup and interim remedial work at historic waste sites in Canada as well as the construction, operation and environmental monitoring of waste storage facilities. The project is sponsored by Natural Resources Canada (NRCan), and led by CNL. CNL provides high-level strategic direction and oversight to the project via the General Manager, HWP MO.

The HWP Program Office is responsible for developing, communicating, and ensuring alignment with the vision and strategic priorities for achieving the objectives specified in the Site Operating Company (SOC) Agreement, and for meeting specific targets under the annual Performance Evaluation Measurement Plan (PEMP) and Annual Program of Work and Budget (APWB).

The Program Office Analyst, working for the Manager, Program Office, is involved in all aspects of these activities.

DUTIES

· Routinely engaging in meetings in support of the Historic Waste Program Office, being exposed to the wide range of issues and options requiring decisions from the HWP Senior Management Team (SMT), including the General Manager. The incumbent must be able to quickly understand the nature and implications of decisions made by these parties and identify efficient and effective management strategies for implementation, working co-operatively with SMT.

· Coordinate the process and schedules for strategic and long-term planning, together with the corresponding activities of HWP projects.

· Monitor and analyze cost and schedule performance for HWP deliverables/milestones, and recommend corrective action where appropriate.

· Write and edit briefing materials and other documents to provide information to internal and external audiences.

· Arrange meetings and record decisions and actions with an understanding of their context and implications.

· Communicate actions and decisions from SMT to the HWP staff to support the efficiency of the leadership team, be able to capably represent the direction provided by SMT, and provide advice and direction on implementation.

· Research background on issues to provide context for decision making by the leadership team.

· Compile and analyze information and produce reports and presentation materials.

· Respond capably to internal and external requests for information.

· Initiate procurement requisitions to acquire external services and verify documentation required.

· Create and maintain various spreadsheets, diagrams, and documents.

· Develop and maintain electronic and hardcopy files containing project schedules, budgets, and deliverables - making sure all of the relevant project and program information is correctly filed.

· Meet PHAI quality requirements as defined in the PHAI QA Plan and supporting procedural documents in conducting the work.

· Accurately prepare documentation for project Change Proposals.

· Other duties as required.

QUALIFICATIONS

The Program Office Analyst forms part of a small team that works extensively with Project Delivery staff and management to develop, communicate and ensure alignment with the vision and strategic priorities for achieving the objectives in the SOC and specified under the PEMP and APWB. As such, the incumbent must be able to effectively represent the Program Office in engaging the broader CNL organization.

Other requirements include:

· Bachelor’s degree, in business, social sciences, engineering or physical sciences, or equivalent experience is required.

· Five years of relevant work experience (e.g. in an environment requiring understanding and analyzing complex information) are required.

· Excellent writing skills and attention to detail are required to produce briefing materials, assure consistency across the various deliverables, and to coordinate meetings accurately and professionally.

· Good overall understanding of project, program and portfolio management processes, especially those related to scope, schedule, cost, risk, change control, and earned value.

· Excellent working knowledge of computer-based applications used for project management purposes, such as Primavera (or similar), Microsoft Excel, Microsoft Word, Microsoft Outlook, etc.

· Strong interpersonal skills, and the ability to work as an effective member of a team under schedule pressures are required.

· Good organizational skills are required.

· Experience in leading projects would be an asset.

· The incumbent must be able to learn the context around strategic planning issues, in order to make a high quality contribution to the Strategic Operations team.

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