Manager, Planning & Projects

May 30 2024
Expected expiry date: May 30 2024
Industries Healthcare, social assistance
Categories Urban Planning, Architecture, Real estate
Hope, BC | Langley, BC | Chilliwack, BC | Abbotsford, BC | Coquitlam, BC | Port Moody, BC | New Westminster, BC | Delta, BC | Surrey, BC | Burnaby, BC • Full time
Salary range

The salary range for this position is CAD $59.56 - $85.62 / hour
Come work with us!

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of nearly 48,000+ staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Position Highlights

As a Manager of Planning & Projects within the Capital Projects, Real Estate team, you will manage and oversee a portfolio of approved projects from design through implementation. The Manager will work and liaise with various Corporate and Facilities Management teams throughout the project life. Success is measured by ensuring that the project team deliver projects within scope, on budget and on schedule; and maintain project risks with consistent process reviews on budget tracking and controls, mitigate schedule impacts and contract disputes for resolution. You will liaise with external consultants, equipment/supply chain vendors, corporate support teams, community and jurisdictional groups that best represent Fraser Health’s interests; supervise and assign members of the team on projects, and to ensure accountability and performance on capital projects, process and delivery. The Manager will foster and create collaborative team working relationships with all key partners, including but not limited to Facilities Management, Corporate Support teams, Clinical stakeholders, Capital Finance with Ministry of Health, and Fraser Health’s Executives. You will support the development of capital projects dashboards that is generated from Facilities Management’s database and be responsible for ensuring accuracy of project information on status reports and reporting. The Manager will enforce, lead and support the policies, standards and processes established and/or make changes for process improvements within Facilities Management; and embody the Fraser Health values to be the best in health care.

If you are passionate about healthcare, innovation and construction, we want you to bring your skills and experience to our team!

Build on your experience and knowledge as you:

  • Manage an assigned portfolio of facilities planning and project initiatives to coordinate and resolve conflicts and overlaps between projects and other initiatives.
  • Maintain portfolio initiative documentation and develop the ability to generate status reports as required by senior leaders.
  • Oversee staff working on projects within the portfolio and serve as the primary senior-level client contact for all planning and project activities within the portfolio to ensure consistency with strategic and capital plans.
  • Serve as a member of the Planning & Projects leadership team and participate in the development and approval of annual goals, objectives, processes, best practices, standards and tools to be used in the delivery of projects.

Are you motivated to join our team? We will be looking for you to have the following:

  • Bachelor's degree in Architecture, Engineering, Real Estate, Business Administration, or a related discipline
  • Professional designation, supplemented with seven (7) to ten (10) years' recent, related experience in progressively more complex leadership roles in a large multi-site organization
  • Experience leading the planning, design and construction of facilities and/or other major organizational projects
  • Strong and clear communication for effective leadership and conveyance of project management skills
  • Experience in writing professional business briefs; ability to review technical reports.
  • A customer service attitude and business acumen in building partnerships with our Fraser Health teams
  • Team management orientated mindset and approach
  • Strong analytical mind with the ability to support regional and district-based planning.
  • Comfortable with procuring architectural and engineering consultants; ability to follow PHSA fair procurement process.
  • Outstanding technical and information management skills; have the ability to develop strategic plans based on data analytics.
  • Experience in project management platform (such as Teams and SharePoint) is desirable.
  • Proven ability to manage multiple initiatives and prioritize work; have a working knowledge of portfolio management and agile project management.

An equivalent combination of education, training and experience may be considered

This Regular full-time position is located at Central City in Surrey, BC.

Effective October 26th 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

If this sounds like the ideal role for you, here are more reasons why you should apply:

  • A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of experts in a dynamic and rewarding health care environment.
  • We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Are you ready to take the next step in your career? Apply today so we can continue the conversation and make a difference in the communities we serve. We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.


Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

The Manager, Planning & Projects is responsible for leading the planning, design and implementation of facilities strategies and projects for assigned region(s) and/or functional areas across Fraser Health (FH) including management of site master planning, business case and feasibility study development, project planning and solution development, project delivery, budget control, contract negotiation, dispute resolution and oversight of project implementation from initial design through to construction and commissioning; liaises with consultants, vendors, other health agencies and community groups to represent FH interests, as appropriate; supervises assigned members of the department to ensure accountability and performance of various planning and project initiatives.
Responsibilities

  1. Manages an assigned portfolio of facilities planning and project initiatives; coordinates and resolves conflicts and overlaps between projects and other initiatives within the portfolio; oversees the work of all Facilities Management staff working on projects within the portfolio; serves as the primary senior-level client contact for all planning and projects activities within the portfolio; ensures consistency with the strategic plans of FH.
  2. Oversees the work of designated staff; recruits and orients new staff, develops and implements appropriate professional development and retention plans; responsible for human resource matters within portfolio.
  3. Develops annual operating budgets for the department; monitors expenditures and performs variance analysis and reporting; takes corrective action as required to address budget and/or expenditure anomalies.
  4. Serves as a member of the Planning & Projects leadership team; participates in the development and approval of annual goals and objectives; establishes processes, best practices, standards, tools and templates to be used in the delivery of projects, and in the development and sustainment of a project management system.
  5. Establishes detailed project charters, plans and objectives to outline project goals and deliverables; establishes project team structures by identifying needs and skills required; facilitates consensus with stakeholders; ensures readiness for project implementation including acquiring all necessary approvals to proceed.
  6. Manages the strategic and conceptual planning, design and implementation of a portfolio of facilities projects by working with internal and external stakeholders, consultants and leaders in FH regarding project plans, budgets, scope, progress, status and deliverables; provides assistance to assigned staff to ensure that project goals and deliverables are met; implements corrective actions, as required to meet Facilities Management and FH expectations.
  7. Develops effective processes to assess project risks, identifies risk mitigation strategies and monitors risk throughout the life cycle of projects; oversees risk management initiatives to ensure proper risk control of assigned projects; ensures that contracts are developed and maintained according to Facilities Management and provincial standards for all procurements; ensures that projects are planned, designed and built to meet clinical outcomes and align with the latest standards regarding energy conservation, carbon footprint reduction and LEED certification.
  8. Ensures that appropriate engagement, review and sign-off of project plans and deliverables is achieved; establishes ongoing support for initiatives from project sponsors and user groups; keeps stakeholders aware of project status and ensures effective communication channels are in place.
  9. Negotiates and facilitates consensus with external stakeholders including foundations, the Ministry of Health, and municipalities on issues related to facilities project planning, design, construction and delivery within limits as established by the Planning & Projects Directors.
  10. Maintains a current status report of all projects within the portfolio and reports regularly to the Director, including details of the project budgets, cash flows, schedules, scope, customer satisfaction and risk status; escalates material variances and other anomalies to the Director in a timely manner; recommends solutions and mitigation measures as required.
  11. Supports FH leaders by providing expert Facilities advice regarding potential plans, projects and solutions, preliminary cost, schedule and scope definition, and space allocations; serves as a member of (and/or chairs) assigned regional facilities, project coordination and/or space management committees.
  12. Provides work direction and leadership to others by conveying policies, determining priorities and ensuring issues are resolved and/or escalated to the appropriate level to ensure project deliverables and timelines are met.

Qualifications

Education and Experience

Bachelor's degree in Business Administration, Architecture, Engineering, Urban Planning, Interior Design or a related discipline. Professional designation, supplemented with seven (7) to ten (10) years' recent, related experience in progressively more complex leadership roles in a large multi-site organization managing the planning, design and construction of facilities projects, or an equivalent combination of education, training and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

  • Demonstrated knowledge of facilities project delivery processes including planning, design, construction and procurement within current standards, codes, bylaws and regulations.
  • Demonstrated ability to effectively manage major facilities projects from concept to completion.
  • Demonstrated initiative, judgment and decision-making capabilities.
  • Comprehensive knowledge of project management principles and methodologies and ability to coach team members on these skills.
  • Demonstrated knowledge of capital project budget control and related financial management.
  • Demonstrated ability to negotiate and facilitate consensus with various levels of government and community groups.
  • Demonstrated ability to utilize creativity and innovation in problem solving and strategic planning.
  • Demonstrated ability to direct large groups of external consultants, architects and contractors.
  • Demonstrated ability to develop and conduct presentations to individual and/or groups.
  • Ability to work under pressure with deadlines and changing priorities in dynamic, political environment.
  • Broad knowledge of patient care delivery systems in primary, acute and community settings.
  • Ability to operate related equipment including related software applications.
  • Physical ability to perform the duties of the position.
Apply now!

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